South Sudan (Republic of): Senior Programme Design and Fundraising Manager

JOB PURPOSE:

The programme development and fundraising role is based on collaborative work with the South Sudan programme team to develop strategy and project ideas, turn them into proposals and secure suitable donor funding. This involves facilitation of project design sessions and coordination of proposal development processes with colleagues and partners. Through this work, s/he leads on the conversion of programme concepts into feasible proposals which meet donor requirements. S/he also negotiates with donors on contract details, and ensures engagement of relevant colleagues in finance and programme departments in the review, sign-off and handover process. S/he proactively seeks new donor opportunities and helps ensure the team is kept up to date with donor trends and opportunities. Meanwhile s/he contributes to NP’s overall programme design and fundraising as a member of the programme design and fundraising team. S/he will have supervisory responsibilities of programme officers, communication officer and M&E officer.

KEY OBJECTIVES/RESPONSIBILITIES:

Support the South Sudan country team in defining strategy, preparing proposals for donors, and negotiating contracts
• Contribute substantively to strategy development, and help ensure that programme ideas are fundable within the donor opportunities available
• Coordinate the production of finalised proposals with the programme team
• Serve as the lead writer, contributing and soliciting ideas, text, editing and budget design to the programme proposals being created, and package them to meet the specific needs of different donors
• Submit concept papers and proposals to donors, and follow-up with the donors on a continuous basis to monitor progress and to answer questions and provide amendments as necessary
• Conduct and assist in the negotiations of donor contracts – within parameters agreed with the Country Director, Finance Manager and programme managers, and ensuring that costs including overheads are recovered, that NP systems are capable of generating the compliance information required by the contract, and that NP’s best interests are represented
• Help programme colleagues ensure that all project costs are included in budgets and funded – where necessary by submitting proposals to more than one donor

Lead the Grant Inception Process, ensuring that donor contracts are registered and well understood by colleagues who will be responsible for their implementation, and that budgets can be managed and monitored
• Maintain orderly files, and involve all internal stakeholders in communications on fundraising issues
• Prepare a hand-over file for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available
• Convert donor budgets into NP budgets, using internal budget formats and using budget lines which allow the NP accounting system to be used to generate donor finance reports
• Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested

Contribute to NP’s knowledge of donor priorities, opportunities and special needs/interests• Be responsive to the leadership provided by the Country Director and the Director of Programming and play a proactive role as a member of the fund-raising team, working on specific tasks and internal projects as agreed
• Maintain a watching brief on donors and inform colleagues as necessary on specific funding opportunities appropriate for NP, and on changes in donor strategy or rules and guidelines
• Advise on decisions about which project ideas to submit for specific funding opportunities
• Keep NP’s global fundraising team informed about fundraising plans of his/her programmes dept., so as to anticipate any conflicts internally or confusion on the part of donors
• Proactively seek information on potential donor opportunities for the programmes within his/her dept., and help programme colleagues adapt their programming ideas to suit particular donor interests
• Stay alert to funding opportunities other than direct grants from donors, e.g. as a sub grantee or consortium member

Personnel Management
• S/he will be the line manager for the Programme Officer (s), Communication Officer and M&E Officer, providing leadership, motivation and coordination for this multifaceted team
• Coordinate division of tasks and priorities among Program Development and Fundraising Team, assuring overall priorities are met
• Guide reportees in developing workplans, mentor them in skills development and lead performance management process for them

Contribute to the organisation more broadly
• Take part in project design process for other NPSS programmes, or for cross organisational projects, from time to time as agreed
• Prepare monthly fundraising reports to be submitted to HQ
• Provide data from proposals and concept papers regularly, for the purposes of maintaining the organisational funding pipeline and individual programme funding pipelines
• Take part in organisational initiatives such as working groups to contribute to broader organization strategy
• Contribute to the promotion of cross-organisational work, e.g. by bringing colleagues from different programmes together on project design processes
• Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects
• Undertake other tasks reasonably expected of her/him

QUALIFICATIONS AND COMPETENCIES:

A. Education, Knowledge and Experience

• A university degree in a relevant field • Experience of implementing programmes in the field, ideally in Africa • Demonstrable experience of designing project proposals for successful submission to donors, including narrative, logframes and budgets • Experience of tracking donor trends and opportunities, and matching these with project ideas • Significant experience negotiating contracts with donors • Experience working in a NGO dependent on restricted project funds • Has an ability to see and articulate a clear project idea within a broad strategic context • Excellent English writing skills and the ability to analyse and present a cogent argument both in writing and orally (face to face and on phone) • Significant experience in preparing project budgets, computer literate in Excel • Knowledge or demonstrable interest in protection, violence reduction and/or peacebuilding • Skilled in the facilitation of meetings and processes

B. Skills

Independent Judgment/Analytical:
Ability to set priorities, solve problems and analyse data Ability to manage information with discretion Ability to be creative and innovative in generating new ideas and undertaking research

Interpersonal:
Ability to communicate effectively with individuals and to work in a multi-cultural environment Ability to motivate and provide leadership to team in constantly changing environment
A collaborative team player, willing to proactively help colleagues

English Language: Excellent written and spoken English skills, able to give engaging public presentation to small and large audiences

Information Technology: Good skills in Microsoft Office applications. Hardware IT skills a definite asset

C. Other Specialized Requirements • This posting will require occasional travel to remote field sites with challenging physical conditions.

The Application Process

Please send your CV/resume, along with a cover letter highlighting your experience and qualifications against the requirements of the position, and a writing sample, to:

recruitNPSS@nonviolentpeaceforce.org

APPLICATION DEADLINE: Applications must be received by December 28th, 2013

Due to the high volume of applications, we will contact shortlisted candidates only