South Sudan: Budget Officer, P-2, Juba, South Sudan

Purpose of the Position

Under the general supervision of the Chief, Planning, Monitoring and Evaluation, performs a variety of specialized tasks in support of the preparation, planning, monitoring, and control of the budget involving several different sources of funds and programmes and monitors and allocates incoming funds, manage donor Grants within VISION (SAP) and make allocations to the appropriate programmes. Additionally, the incumbent will monitor fund utilization and progress reporting and capacity building.

Key Expected Results

1. Participate in the development of the office work plan, annual management plan and donor proposals. Monitor compliance to ensure fund management objectives and targets are met and achieved, and that staff is aware of donor conditions.
2. Participate in office fundraising efforts by providing fundraising support to the Resource Mobilization Specialist and the Deputy Representative.
3. Structure and code the annual programme budget, and supervise its updates, including coding of new allocations. This will be done by assisting Programme Staff in preparing budgets to reflect the respective Country Programme Documents. Collect and analyse budget and financial data for programme/project planning, management, monitoring and evaluation purposes. Review the accuracy of VISION/SAP generated data. Be responsible for accuracy of financial data and information. Coordinate with HQs and programme sections on incoming funds, grant creation, extension and adjustments as well as reallocations; monitoring conditionality and deviations; and coordinate responses to financial queries and enquiries from donors and headquarters.
4. Ensure that Sections implement the programme within the planned time frame of the grant, and as per the donor’s agreement. Monitor commitments and expenditures to ensure timely, accurate and appropriate management information is provided on programme budget, allocations, commitments, expenditures and projections and ensure errors and discrepancies are detected and corrected. Ensure that OR is only used for the purposes agreed. When changes in conditions demand a changed response, ensure that donor’s agreement is obtained in advance before committing funds in any new way.
5. Carry out annual budget adjustment as required. Alert the management and chiefs on low utilization and recommend budget reallocation based the trend analysis. Bring key issues to the attention of Donor Relations Specialist and management.
6. Provide support to Programmes through preparation of monitoring reports (donor utilization reports, all routine management reports produced by VISION, non-routine reports and presentations), review and analyse reports and recommend actions to be taken to maximize the efficiency of the office’s fund utilization. Assist management and programme staff in allocation and reallocation of funds. Conduct regular review and reconciliation of Grants; provide analysis by using the management indicators. Ensure that the contribution is utilized in full to enable the final report to be issued to the donor, and the file closed, together with Reports Specialist.
7. Together with the Reports Specialist, ensure that required donor budget reports are clear, concise, on time and with accurate financial figures.
   reports in a timely manner, as required.

Qualifications of Successful Candidate

Education:
University degree in Accounting, Finance or Business Administration or equivalent or any other comparable recognized professional qualification.

Work Experience:
2 years of progressive experience in financial management with a strong bias in Budgetary /Financial Control preferably in an international organization

Language Proficiency:
Fluency in English and another UN language

Competencies of Successful Candidate

i) Core Values
• Commitment
• Diversity and Inclusion
• Integrity

iii) Core Competencies (Required)
• Communication
• Working with People
• Drive for Results

ii) Functional Competencies (Required)
• Formulating Strategies and Concepts
• Analyzing
• Applying Technical Expertise
• Learning and Researching
• Planning and Organizing

iii) Technical Knowledge
a) Specific Technical Knowledge Required
(Technical knowledge requirements specific to the job can be added here as required.)
• Rights-based and Results-based approach and programming in UNICEF.
• Financial parts of UNICEF programme policy, procedures and guidelines in the Manual.
• UN financial policies and strategy to address international humanitarian issues and the responses.
• UN common approaches to financial issues and UNICEF positions
b) Common Technical Knowledge Required (the job group)
• Methodology of financial programme/project management
• UNICEF programmatic goals, visions, positions, policies and strategies.
• Knowledge of global human rights issues, specifically relating to children and women, and the current UNCEF position and approaches.
• UNICEF financial policies and strategy to address on national and international issues,
• UNICEF financial strategies and approaches as related to emergency programme policies and goals,.
c) Technical Knowledge to be Acquired/Enhanced
• UN financial policies and strategy to address international humanitarian issues and the responses.
• UN common approaches to financial issues and UNICEF positions
• UN security operations and guidelines.
• Basic and Advance Security in the Field training; Ethics training; and other obligatory UNICEF training.

Remarks

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.*

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

If you want a challenging career while improving the lives of children around the world UNICEF, the leading children’s rights organization, would like to hear from you.

Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies. Applications must be received by 2.Sept.2014.

Vacancy position link: https://careers.unicef.org/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PA...

Please note that only candidates who are under serious consideration will be contacted.

In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.