South Sudan: Field Coordinator

Title: Field Coordinator

Location (Country & Base): Warrap, South Sudan

Contract duration: 1 year

Starting date in-country: 15th November 2014

Direct Line Manager: Country Director

Technical Supervisor: DCD programs

Objective 1: Coordinate ACF Country Strategy implementation at field level

• Participate in the development and update of the country strategy by providing information from the field.
• Ensure implementation of the country strategy at field levelin collaboration with the Technical Coordinators and Program Managers.

Objective 2: Coordinate the overall implementation of programs at field level

• Coordinate and monitor the implementation of planned projects.
• Coordinate the development of new projects in the intervention area in collaboration with the Technical Coordinators and Program Managers.
• Supervise the activities of support departments at field level
• Ensure synergy between Technical and Support services at field level.
• Ensure implementation of recommendations from internal audits, visits of Coordination team members on the ground, and field evaluations.

Objective 3:Manage the team at field level

• Supervise and manage the team members under direct responsibility.
• Participate in the recruitment of the direct team.
• Monitor the social climate in the field and alert the Country Director and the HR Coordinator in case of difficulties or social demands.
• Globally manages training needs at field level.
• Facilitate and promote the smooth flow of information and a fluid communication at field level.
• Encourage compliance with the Charter and the fight against fraud, corruption and abuse of power and alert the Country Director in the event of fraud,corruption or abuse of power.

Objective 4: Facilitate good relations with the Coordination team

• Maintain the Coordination team informed on the implementation development of programs.
• Request support from coordination team for any issues that could jeopardize programs, findings or security of staff or equipment.
• Ensure the field teams request regular support to the coordination team in order to maximize operational effectiveness and impact of programs.
• In general, play a role of facilitator between "field" and "capital."
• Manage the follow-up of recommendations from the technical and support departments.

Objective 5: Represent ACF and liaise with regional authorities, UN, NGOs at field and regional level

• Coordinate and oversee all partnerships in the area of ​​intervention.
• Promotion and defence of humanitarian and ACF principals towards all stakeholders.
• Participate in humanitarian coordination activities in the area of intervention.
• Develop an information (formal/informal) network.
• To represent ACF programs at the field level with institutional partners and donors

Objective 6: Provide reporting and communication

• Coordinate the reporting activities of Field Program Managers in compliance with ACF standards and donor requirements (type and quality of information).
• Coordinate the establishment of a system of “lessons learned” about programs to provide information to conduct advocacy activities.
• Implement good communication practices in the area of intervention.

Objective 7: Security

• Follow the evolution of security in the area through networking, data collection and analysis of information.
• Maintain an effective network with local partners on contextual and security matters.
• Support the HOB in 3 month update of the local security plan and send it to the Logistics (or Security) Coordinator
• Brief ACF team on local context and security.
• Ensure compliance with safety rules in collaboration with the HOB.
• Final decision maker for the field locations in terms of movement of project teams based on security information
• Actively participate in audits and ensure the implementation of recommendations.

Objective 8: Oversee and ensure the smooth operations of the support functions

• The field coordinator is responsible for overall management of Logistics, Finance and Human Resources:
• Receive weekly update reports from HoBs and forward to Juba with clear action points for coordination team
• Monitor compliance with financial, logistics and HR procedures.
• Support HOBs in financial, logistical and HR needs planning on the base and communicate them to the coordination according to ACF formats and deadlines.
• Monitor the timely submission of financial, logistics and HR reports from bases to capital
• Provide support and information to Program Managers in evaluating their financial, logistical and HR needs.
• Ensure that the principles of the Charter and ACF Risk Management policiesare respected and inform the coordination team when needed.
• Alert Coordination teams when risks are identified in the short, medium and long term in their respective functions.
• Ensure good communication with the support coordination teams.

Internal & External Relationship

Internal

• Direct supervision of field teams
• Collaborate with department managers (technical and support)
• Supervised by the Country Director

External

• Representation and active participation in local and sometimes regional coordination
• Representation and communication with local and regional authorities and donors representation at local and regional level

REPORTING RESPONSIBILITIES

• Monthly Sitrep
• Weekly Situation Report (WSR)
• Monthly APR (Activity Progress Report)
• Projected cash fortnightly
• Donor Field Visit Reports

COMPETENCES REQUIREMENTS

QUALIFICATIONS

• General or technical profile. University/Master degree in connection with ACF activities.
• Experience in coordination of a base and in positions of significant responsibility.
• Experience in security and safety management in unstable environments.
• Ability to manage the day to day activities, organizing, training and motivating a multicultural team.

SKILLS & EXPERIENCE

ESSENTIAL

• Perfect Master of project cycle.
• Able to manage and implement a mechanism for continuous monitoring of operations in order to increase quality and identify/mitigate risks associated with programs implementation.
• Good writing skills.English (French) spoken and written.
• Able to write and synthesize information and ideas.
• Be able to analyze a situation, its challenges, and make decisions.
• Ability to organize and manage priorities.
• Analytical reading and critical, able to evaluate financial information, logistics, human resources and technical activities.
• Very good analytical context (security, humanitarian ...).
• Ability to analyze and understand the social climate in the area of intervention.
• Ability to focus and understand the local cultural characteristics and adapt his/her speech and posture according toall interlocutors.
• Remote management ability.
• Ability to communicate the right information to the right people.
• Ability to support staff around common issues and improve team performance.
• Able to place ACF vis-à-vis with other humanitarian actors in the field.
• Able to apply and enforce ACF principles and humanitarian values ​​in the field.

PREFERRED

• Experience working for ACF
• Knowledge of tools related to security at ACF
• Being able to defend the collective interest by an effort to reconcile the different actors in the area of ​​intervention
• Mastery of tools and procedures for internal and external reporting
• Be able to define and convey leadership and vision to his team
• Knowledge of policies of major donors and their positions in the area of ​​intervention
• Experience in the supervision of Nutrition, WASH and Food Security
• Knowledge in how to develop, maintain and mobilize external professional network
• Able to integrate the recommendations and develop practices.Being rigorous, timely, concise and accurate

Apply online with resume and cover letter at http://www.actionagainsthunger.org/about/employment/job-opportunities