South Sudan (Republic of): Administration Coordinator

Objective 1: Finance: (Accountancy, Treasury, and Grant Management)

Responsible to assure the correct accountancy (accurate, reliable, and timely) for all bases, and according to ACF requirements. Train finance team on how to manage the input, maintenance, and output of the entire accounting data according to ACF standards procedures. Responsible for ensuring the proper entry and filing of records related to other missions and other HQs transactions. Responsible to assure the cash management: Bank Accounts and Cash Books supervision and the corresponding monthly reconciliations. Responsible for cash distribution from/to all bases. In charge of financial planning and analysis (yearly financial analysis, monthly cash forecast, Cash TRF requests, planning of expenditures, etc.). In coordination with HQ, responsible for ensuring the cash availability for the entire mission. In coordination with CD, other Coordinators and HQ, work in preparing budget proposals and reports according to donors guidelines. Continue the double filing (donors filing) for the current grant. Objective 2: General Administration

In coordination with Coordination Team and HQ, responsible for annual review of the long-term administration strategy. In coordination with logistic department, make sure that all procedures regarding to purchases, reports, and filing are properly followed. In coordination with HR department, ensure that all payroll taxes and deductions are being accounted, paid, and reconciled properly. Responsible for assisting and responding during internal and external audits. Perform weekly meetings with the admin and logistics team to co-ordinate objectives Responsible for annual review of a framework for evaluating the progress of the Admin department. Responsible for assuring that all documents related to suppliers, service providers, and any contractor (invoices, contracts, agreements, etc) are properly collected and filed. In coordination with logistic department control and monitor the security for the entire mission. Responsible for reviewing program and log/admin reports for potential action by the Admin department Objective 3: To supervise admin/finance team:

Supervision of the admin/finance team: induction, follow up, evaluation, and promotion of positive team dynamics and motivation Overseeing the work of finance managers in order to ensure good compliance of activities within the objectives of the mission and of proposals Evaluation of finance managers as per the defined schedule and make recommendations to CD for their career path. Contribute to the evaluation of base admin and HoB via their relevant line managers Develop/revise HR structure and plan for ACF admin department in Southern Sudan, in collaboration with CD, HR Coordinator and according to evolving program needs Objective 4: To ensure external coordination and representation:

To actively participate in external coordination meetings for finance or admin that exist in the country To attend meetings on behalf of the Country Director when he/she is not available to attend. To represent ACF with local authorities in the tax and social insurance bodies as well as the Ministry of Labor and other relevant Ministries To contribute to representation and technical discussion needed for donors Objective 5: To ensure proper reporting:

Reporting on attended meetings or training to share with coordination team and NY as necessary Monthly HR report to be sent to CD and NY Technical Advisor (finance & HR) Preparing inputs for the mission monthly sitrep Budgetary input for donor proposals and reports including budget narratives. Prepare handover report as necessary to replacement End of mission report to be sent to HQ. Skills and Experience

Essential

Excellent communication skills Excellent writing and analytical skills. Good management and representation competencies. Excellent influencing and negotiation skills Experience in developing world context. Familiarity with ACF and acceptance of ACF’s principles. Familiarity with donors and donor procedures helpful. Prior experience in conducting and delivering training for national staff whose educational level is low. Preferred

Previous experience in living and working in insecure and volatile contexts Proven ability to work in multi-donor short term contract situations and ability to effectively jugle priorities to meet the needs of the mission

Apply with resume and cover letter to http://actionagainsthunger.theresumator.com/apply/oqxUFV/Administration-...