Country: South Sudan
Closing date: 18 Apr 2015
SUMMARY:
On December 16, 2013, heavy military exchanges occurred between rival SPLA factions in Juba (Central Equatorial State). The fighting and violence quickly spread to other states in South Sudan, trapping thousands of civilians in Unity, Lakes, Upper Nile, and Jonglei States in UN bases or makeshift IDP settlements. OCHA estimates that 194,000 people have been displaced across five states, Central Equatoria, Unity, Lakes, Upper Nile, and Jonglei. The IRC South Sudan country program has geared up its response to the ongoing emergency in Unity, Lakes and Jonglei states.
JOB OVERVIEW:
The Deputy Finance Controller - Budgeting & Planning will be responsible for managing the Budgeting function of the South Sudan country program to ensure timely and accurate grant and operating budget preparation, financial donor reporting specified by the IRC and donors and overall grant management.
OVERALL RESPONSIBILITIES
Compliance:
- Ensure adherence to IRC and donor budgeting/grant policies and procedures.
- Promptly inform the Finance Controller of any areas of concern of potential or suspected violations of policies and procedures.
- Ensure there are no negative audit observations/findings related to budgeting and grant management. If required, corrective actions plans are developed & implemented to address audit findings.
- Ensure that all IRC South Sudan budgeting practices are compliant with global IRC and donor Procurement policies (USG, EU, UN, SV, DFID etc), South Sudanese Government regulations and legislation.
Budgeting and Reporting:
- Assist the Finance Controller in the preparation, revision and maintenance of country office Operating Budget and quarterly re-forecasts.
- Supervise the preparation and revision of all grant budget proposals.
- Working with program staff in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.
- Consolidate and update all grant pipeline information from Program and Finance departments on a monthly basis and to propose and prepare budget revisions as necessary.
- Review and supervise the preparation of all Budget versus Actual reports on a monthly basis in donor currency to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
- Supervise the preparation of the required donor financial reports for review by the Finance Controller.
- Preparation of monthly field expense reports and send to the Field Coordinators in a timely manner.
- Analyze the use of unrestricted funding versus approved allocations and share with Finance Controller on a monthly basis.
- Assisting in the development and preparation of Shared Program Cost allocation processes and methodology for overarching costs that comply with donor regulations on allowable costs
- Preparation of the monthly timesheet planning worksheet and sending it to all country office supervisors.
Training and & Outreach:
Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.
Identify training needs in the area of Budgeting and Grant management in each site and sector.
Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives.
Monitor staff competencies post-training and provide regular feedback and guidance to ensure all gaps in knowledge are addressed and rectified with supervisors as appropriate.
Assist Finance Controller where necessary with Finance Orientation sessions for all new staff. .
Ensure the Budgeting and Planning team maintains cooperative relations with other departments, and interacts with them in a positive manner.
Staff Management:
- Supervision of the Budget Manager based in the Juba office.
- Establish annual performance objectives for direct reports.
- Ensure Direct Reports establish timely annual performance objectives for their staff.
- In consultation with the Finance Controller, seek out training opportunities to further professional knowledge and experience of IRC Budgeting staff.
Other duties/responsibilities:
- Ensure the completeness of the grants financial documentation of the centralized grant filing system.
Assist the Finance Controller with internal and external audits when required.
Perform other duties, as appropriate or requested by Finance Controller.
Requirements:
- Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
- Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
- Experienced with various PC and financial related software (spreadsheets, accounting packages).
- Must be able to function comfortably in a complex work environment.
- Able to communicate effectively (written and verbal) in English with all staff.
- Comfortable making decisions.
- Strong supervisory, time management and interpersonal skills.
How to apply:
Please follow this link to apply: http://www.aplitrak.com/?adid=c2dyYW50LjQxMDIyLjM4MzBAaXJjLmFwbGl0cmFrLmNvbQ