Country: South Sudan
Closing date: 10 Apr 2015
Duration: Minimum one year, up to three years
GENERAL FUNCTION
Internews Network is an international media development organization based in Arcata, CA and Washington, DC whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect, and the means to make their voices heard. Internews has been working in South Sudan since 2006 to establish community radio stations across the country, and to train South Sudanese journalists to operate them. We also implement other activities across the media sector, including actively working to meet the critical information needs of the South Sudanese communities who have been impacted by the recent conflict.
Internews is currently implementing i-STREAM, a five-year USAID-funded media project, and is recruiting for a Deputy Chief of Party (DCOP)/Administration. The DCOP/Administration will support the Chief of Party (COP) in all aspects of management, at a strategic and operational level. The DCOP will be responsible for the leadership of program support functions, including operations, administration, budgeting, grant management and Human Resources.
The DCOP will be required to act as COP from time to time, and will also take on delegated COP responsibilities as required. The DCOP will support the COP in liaison with USAID/ South Sudan on administrative and operational matters, and in program management as required.
Though i-STREAM is a media project, the DCOP is focusing on core administrative and strategic organizational development as opposed to technical programmatic areas, so prior media background is not required. However experience in civil society development, DRG or humanitarian programming is strongly preferred. We are looking for someone with a broad range of strategic skills - someone who is a creative, innovative and easy-going leader, with a common-sense approach and articulate, organized manner. Though the position works closely with the finance department, we are not seeking an accountant or finance expert, but rather someone with overall budget and financial planning skills.
The DCOP isa member of the Senior Management Team (SMT) and plays**a critical coordination role, as he/she interfaces with most departments and activities of the project and ensures that we strive for maximum innovation and impact.**This position reports to the Chief of Party, but closely collaborates with all department heads. The position is based in Juba, South Sudan with occasional travel throughout South Sudan.
RESPONSIBILITIES:
- Supports the COP in management of Internews projects in South Sudan;
- Provides oversight of all administrative functions, including strategic development of administration, operations and finance departments;
- Oversees drafting and implementation of Internews South Sudan policies and procedures;
- Oversees international staff HR, in close collaboration with Internews HQ, and supervises local HR department;
- Ensures project is complaint with all USAID rules and regulations as well as South Sudanese laws, and provides support and capacity building to all staff to understand the same;
- Has overall project budget authority, including day-to-day approvals of procurement and expenditures;
- Leads in oversight of development and implementation of departmental budgets; develops senior staff capacity to manage and run budgets and acts in supervisory role of budget holders;
- Assists departments in project management, including managing budgets, building procurement plans, and following work plans;
- Monitors burn rate, and provides analysis of expenditure and projections on monthly basis, and as needed;
- Ensures monthly finance/projection reviews, including liaising with Internews HQ and regional management; reviews monthly Job Summary Reports;
- In close collaboration with finance director, provides oversight and support to grants department, including monthly reviews of local grants portfolio;
- Maintains oversight of all operations, finance and administrative trackers, to ensure the various tasks are completed on time;
- Develops a project archiving system with IT and research department to ensure all project material is archived in an easy to access manner;
- Looks for efficiency in staffing, resources and policies and strives for creation of a functioning, professional office;
- Works with the COP, local partners and local staff to conceive directions for growth of current projects and devise new strategies, including developing plans for improvement/expansion of activities, as assigned;
- Steps in as needed for different department heads on leave;
- Works with Internews home office to ensure proper administration of projects;
- Represents Internews to USAID and other funders as needed;
- Attends required external stakeholder meetings, including policy groups, NGO Forum etc., and cultivates relationships with relevant local and international governments, partners and agencies;
- In partnership with the COP, provides leadership in the development and maintenance of professional relationships with donors through reporting, liaison, communications, and advocacy;
- Develops and maintains a keen understanding of challenges and issues facing effective media development and project implementation in South Sudan;
- Assists in raising funds for new projects, including writing grants and budgets.
QUALIFICATIONS:
- Minimum three years Deputy Chief of Party (DCOP), senior management experience or other comparable experience in the development sector;
- Minimum five years’ experience managing development projects, particularly in conflict/post-conflict countries; experience with DRG, humanitarian or civil society programming preferred;
- Minimum Bachelor’s degree in organizational development, strategic planning, business administration or other relevant field; master’s degree preferred;
- Flexible, easy-going, stress-free manager who thrives in creative environment;
- Knowledge of, and strong experience in, budget management, projections and budget analysis;
- Experience in human resources and staff development;
- Experience and knowledge of operations, procurement and logistics;
- Experience in organizational development, policies, and procedures;
- Experience and expertise in USAID projects, rules and regulations;
- Experience in building and effectively managing and supervising a diverse team of employees;
- Demonstrated effective interpersonal skills, pro-activeness, creative problem-solving and ethical management;
- Prior experience working with international donors and relevant knowledge of Federal Government policies and procedures;
- Strong critical thinking and writing skills; excellent communication skills;
- Sensitivity to cross-cultural dynamics in the work place and experience supervising staff;
- Must be self-reliant, resourceful, good problem-solver, and good humored;
- Ability to travel within South Sudan;
- Experience living and working in Africa and/or conflict/post-conflict environments;
- Ability to work independently, efficiently and reliably, to a high standard and to deadline;
- Ability to work collaboratively with a diverse staff;
- English language fluency required.
How to apply:
Please visit https://ch.tbe.taleo.net/CH17/ats/careers/requisition.jsp?org=INTERNEWS&cws=1&rid=387