South Sudan: Emergency Programe Support Officer South Sudan

Reference:DK/SS/PSO Country: South SudanJob Title: Emergency Programme Support Officer

Contract Grade:Volunteer

Contract Length: 1 year

Date Needed By: July 2015

New Post or Replacement: Replacement

Accompanied/Unaccompanied:Unaccompanied

Exact Job Location: Juba, with occasional travel to field locations

Reports To: Grants and Information Manager

Liaises With:Country Director, Programmes Director - Emergency, Area Coordinator, Programme Managers, Country Financial Controller

Main Duties and Responsibilities:

Reporting:

· Support programme staff in the development and timely submission of high quality donor reports, using appropriate templates and guidelines.

· Draft and/or review reports on behalf of the programme team as required, conducting field visits to collect information, photographs and/or case studies as required.

· Support the Grants and Information Manager (GIM) in ensuring that the reporting schedule is up-to-date and that programme teams are informed of the donor reporting requirements and that appropriate guidelines and templates are shared.

Programme Development:

· Support programme staff in the development of high-quality concept notes and proposals for emergency programmes.

· Conduct desk-based research in order to enable the provision of relevant, up-to-date contextual input in proposal development.

· Produce “in-house” programme briefs or case studies that demonstrate best practice in areas of Concern’s work and also address problems/constraints and critical issues.

· Participate in planning processes with the Grants and Information Manager and Programmes Director to support the identification of funding needs and opportunities for further funding.

Communications and Information Management:

· Liaise with programme teams to produce and disseminate emergency programme situation reports, documenting and sharing updates on achievements and challenges

· Support communications functions through the dissemination of news and relevant articles, and the development of programme briefs, presentations, etc.

· Support representation of Concern by attending cluster meetings, supporting cluster reporting, and liaising with clusters as required

· Act as a focal point for advice and information on a wide range of programme-related issues.

· Support the Grants and Information Manager in filing both hard and electronic copies of all documents, including versions of contracts, reports/proposals/etc. ‘as sent to donor’.

Monitoring and Evaluation:

· Support the monitoring and evaluation of all emergency programmes as required.

· Support capacity building of staff in M&E, data collection and reporting.

· Assist in surveys, studies and research conducted by the programmes.

· Ensure learning documentation is shared with relevant staff.

· Ensure soft and hard copies of tools, data, and reports are filed on the shared folder.

General:

· Maintain open communication and good working relations with all departments and act as a focal point for advice and information on a wide range of programme-related issues.

· Provide all necessary documentation support to the senior management team (SMT), including preparation for and recording of SMT meeting minutes.

· Contribute to development, review, and revisions of institutional and country programme strategies and policies, and assist SMT with research as requested and agreed.

· Any other tasks mutually agreed with the GIM, Programmes Director and /or CD.

Person Specification:

Essential:

Education, Qualifications & Experience:

· Education (diploma or above) in a relevant discipline, e.g.: Humanitarian Studies; Development Studies; International Politics; Conflict; or other relevant social science disciplines.

· Previous experience with an international/national non-governmental organisation.

Special Skills, Aptitude or Personality Requirements:

· Excellent English writing and communication skills with substantial previous experience of research, documentation and/or report writing.

· Excellent computer skills, including Microsoft Word, PowerPoint and Excel.

· Ability to work with a multi-national team in an isolated environment.

· Ability to work on own initiative and as part of a team.

· Ability to organise and prioritise workload, using initiative when appropriate.

· Ability to cope with stress and work under pressure.

· Self-motivated, progressive and proactive.

· Flexibility, adaptability, sense of humour, and patience.

Desirable:

· Knowledge of donors and their requirements (ECHO, EU, USAID/OFDA, Irish Aid, DfID).

· Knowledge of monitoring and evaluation processes.

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline OR Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

To apply https://jobs.concern.net/VacancyDetail.aspx?VacancyUID=000000002385 please follow the below link: