South Sudan: Internal Compliance Intern – South Sudan

I. Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

II. Country Profile

Capital Office: Juba

National Staff: 266

International Staff: 50

Areas: 3

On-going programs: 18

Budget: 16 M €

In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011, and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months has led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention.

Since January 2012, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan. ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population including shelter, waste management, livelihoods, and construction of community infrastructures.

Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and emergency latrines at transit sites while providing transportation assistance to refugees relocating to permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps.

ACTED also continues to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well. Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan.

III. Position Profile

The position of International Internal Compliance Intern includes:

Finance duties

· Preparation/cross check of Allocation tables

· Preparation /cross check of Project Budget Follow Up

· Preparation /cross check of Monthly running cost

· Preparation/cross check of ATROCE: project cash requirements follow-up

· Cross-check PRATIC

· Cross-check of Cash request

· Cross-check of Contract Follow Up and HR TITANICS

· Support the country finance team as otherwise required by the Country Finance Manager.

· Support the capital HR officer in updating the national staff contracts’ database, staff personal files and leave follow up.

· Support the Area Finance team in BFU preparation.

· Support the Area Finance team to develop bi-monthly cash request and cash planning.

· Verify accountability of Cash for Work payments and support program and finance teams for cash for work planning and disbursements.

· Support to Drought Early Warning System team to undertake field and training payments

· Support the finance department in preparing the monthly cash payments schedule to ensure finance team make almost all field payments

· Support the finance department in preparing the monthly FLAT documentation package sent from the area to the capital office.

Logistics

· Prepare with the Area Logistics teams the vehicle/motorcycle/generator fuel and repair follow up.

· Support to Area Logistics and Finance departments to close “fuel loans”

· Verify monthly asset and stock updates.

· Ensure weekly vehicle planning is undertaken in each base and consolidated at area level

· Verify compliance with ACTED procurement procedures

· Support the logistics team in updating the order and delivery follow up

· Analyze vehicle/motorcycle/generator running costs.

· Verify vehicle logbooks.

· Field market surveys

· Procurement monitoring

Administration/HR

· Verify compliance with ACTED HR procedures, notably in ensuring that personal personnel files are updated and originals transferred to the capital office.

· Support area Finance/Administration department in preparing the monthly payroll.

· Verify that premises leases are up to date.

Training/Process

· Documentation of area-specific FLAT compliance practices

· Hold orientation and refresher trainings for field teams on basic flat procedures

IV. Qualifications

Postgraduate diploma in Finance/ Audit or International Relations

Previous related work experience, preferably in the humanitarian field w/knowledge of finance and logistics

Postgraduate diploma in relation to the position

Excellent English writing and communication skills

Ability to work efficiently under pressure

Ability to work in an unstable security environment moving

Willingness to work and live in often remote areas under basic conditions

Ability to work independently and creatively about the land and capital

V. Conditions

Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, guesthouse and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref: FLATI/SSUD/SA

For more information, visit us at http://www.acted.org