South Sudan: Head of Office (Abyei)

Position Title : Head of Office (Abyei)

Duty Station : Abyei, Sudan/South Sudan Classification : Professional Staff, Grade P3

Type of Appointment : Special term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 August 2016

Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, United Republic of Tanzania, Holy See, Saint Vincent and

the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Missions (CoM) Juba and Khartoum, the direct supervision of the Programme Managers for Transition and Recovery Units in Khartoum and Juba, and in close coordination with managers of relevant operational, programme and resource management units, the successful candidate will be responsible and accountable for the management, implementation, and ordination of all IOM activities in the Office, including finance and administration, in line with IOM Missions guidelines.

Core Functions / Responsibilities:

1. Maintain working relations with government and local authorities, UN agencies, funds and programs, governmental organizations, voluntary agencies, airlines, media and other relevant partners and clients.

2. Manage the financial, human resources and administrative activities of the office including maintaining accounts of income and expenditure in accordance with relevant rules, regulations and procedures; ensuring that account, budget and other financial information is submitted to the mission and/or Headquarters in a timely manner; participating in the recruitment and training of local staff; assigning, controlling and evaluating work; and handling the administration of office space, equipment, vehicles and supplies.

3. Identify new programme opportunities and recommend project ideas. Collaborate with relevant authorities, entities and Headquarters units in the design of new, and the modification of existing, projects.

4. Analyze related trends and issues, and prepare proposals for appropriate action. Advise the supervisor on governmental policies affecting the activities of IOM. Prepare briefings and provide background, country specific and other requested information on activities and developments.

5. Monitor the implementation of projects or operations and prepare progress reports. Provide guidance and information to resolve problems, analyze operational procedures and project effectiveness, and recommend improvements. Ensure that Memoranda of Understanding and any other Agreements are followed and adhered to.

6. Draft project documents or proposals for submission to potential donors. Implement established fund raising strategies for the country and/or region. up on project funding.

7. Liaise with relevant security entities and units and up on the appropriate mechanisms, measures and procedures required to ensure a secure work environment and the safety of staff.

8. Review and exchange information on activities, respond to queries and requests for information and data, and prepare presentations and reports. Prepare regular narrative, status, statistical and other reports as requested.

9. Represent IOM in Abeyi while understanding the balance of needs from project implementation, donor requirements, and beneficiaries and to local authorities.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Political or Social Sciences, Business Administration, Law or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project/offices management in emergency environments;

• Experience in transition and recovery and community stabilization;

• Previous experiences with IOM and with UN specialized agencies is an advantage;

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;

• Experience in project implementation, scheduling and deployment of resources;

• Strong management capability and experience, especially in the field of community stabilization;

• Familiarity with financial and business administration;

• Excellent communication and negotiation skills;

• Good computer literacy.

Languages

Fluency in English is required. Working knowledge of Arabic is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 02 August 2016 at the latest, referring to this advertisement.

For further information, please refer to:

iom-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.

Posting period:

From 20.07.2016 to 02.08.2016

Requisition: SVN 2016/85 (P) - Head of Office (Abeyi) (P3) - Abyei, Sudan/South Sudan (54822609) Released

Posting: Posting NC54833905 (54833905) Released