South Sudan: Communications & Reporting Officer – South Sudan

Job Title: Communications & Reporting Officer – South Sudan

Location: Juba, South Sudan

Reports To: Grants & Programs Coordinator – South Sudan

About RI: Relief International (RI) is a leading global change organization and home to teams of humanitarian activist-professionals committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with beneficiaries and communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development.

Position Summary :

This role offers an opportunity to work within a leading global humanitarian organization that transforms adversity into renewal for the world’s most vulnerable populations. In South Sudan, RI is working to improve health, education and general economic conditions through relief and development programming. This is a unique opportunity to contribute to work in a region undergoing historic change.

Under supervision of the Grants Coordinator, the Communications &Reporting Officer will assist with report and proposal editing, writing program summaries, and developing program communication materials. The Officer will also assist in creating or revising program budgets in Excel, and conduct administrative tasks as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Communications &Reporting Officer is expected to have initiative and possess strong writing, editing, and organizational skills. He / she must be attentive to detail.

Program Development

• Assist with the collection and management of proposal and other business development documentation such as partner information, country and funder information, and upload to appropriate database systems
• Provide assistance with the review, editing, and compilation of proposal sections, marketing materials, and other documents

• As needed, provide additional capacity for business development/proposal recruitment efforts;

• Participate in proposal preparation for OFDA and other donors, including writing sections, assembling annexes, drafting budgets, and coordinating with the program team for necessary inputs

• Help liaise with RI headquarters and RI’s regional office in Nairobi throughout the proposal development process

Grants & Reporting Support

• Assist in filing and maintaining all grant documentation, including contracts, budgets, external evaluations, quarterly reports, etc.
• Ensure grant documentation (at the country and HQ level) is electronically up-to-date on server systems
• Send reminder emails about reporting deadlines, ensuring forward planning and the timely submission of donor reports across the region
• Review financial monitoring tools in collaboration with finance and sector coordinators, providing the Grants Coordinator with basic summaries on monthly spending trends
• Help ensure field offices and staff had the capacity and appropriate data collection systems in place to document and gather information required by RI and the donor
• Assist with the development of survey questionnaires for rapid assessments, and other relevant documents
• Provide assistance with the review and editing of program reports and other documents
• Help with gathering required data for RI’s global performance, accountability and learning (PAL) department
• Coordinate the compilation of regional-level RI indicators

Communications & Representation

• Represent RI to external stakeholders and effectively demonstrate knowledge of the company’s history, values, and standards
• Create write-ups of project related ‘success stories’ and assist in the documentation of lessons learned

• Assisted in preparing and updating public relations materials such as brochures, capacity statements, and country profiles

• Assist in the development and monitoring of work plans, deliverables, sub-grant programs, training, and technical activities

• Update project location maps for relevant communications materials

• Provide timely information on RI South Sudan program activities for RI HQ and related websites

• Attend informative events related to the subject matter or region of a program to network and learn information that could be valuable to program activities

QUALIFICATIONS & REQUIREMENTS:

• This position demands a dynamic individual with demonstrated ability to achieve results in a demanding and fast-paced environment;
• Previous experience with proposal development and new business strongly recommended;
• Excellent written and oral communication skills;
• General knowledge of world affairs and international/intergovernmental institutions, and an intellectual curiosity to expand upon that knowledge
• Strong interpersonal skills and ability to work independently, as well as part of a team
• Professional demeanor
• BA required; MA preferred.
• Experience in East Africa (preferably South Sudan) wanted.

RI Values:

We would like to share Relief International's Values with you:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration
• Sustainability

Please visit: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=RI&cws=4&rid=865