South Sudan: Finance Manager

Purpose of Position:

The Finance and Administration Manager (FAM) will assume overall responsibility for managing all aspects of the financial, accountancy and administration activities of the Country Programme. The FAM will report to the Country Representative and shall take advice on financial and administrative matters from the FD in South Africa.

The main responsibilities will be the planning and coordination of the activities of the finance and admin unit by ensuring that the units have adequate resources to effectively undertake its activities. The Finance Manager will be part of the management team of Sudan and will ensure compliance with all JAM and donor financial and administrative policies and guidelines at all levels.

Major Responsibilities:

Financial Management

• Planning and coordinating the activities of the Finance unit by ensuring that the unit has adequate resources to effectively undertake its activities.

• Providing leadership and supervision to all staff in the units with regards to carrying out their daily tasks in an effective and efficient manner as per JAM’s policies and procedures and donor requirements.

• Coordinate the preparation and monitoring of budgets for all projects/programmes as JAM and Donor formats, on monthly, quarterly and annual basis.

• Ensure provision of timely and sound financial reports to Management, donor and other stakeholders on monthly, quarterly and annual basis

• Represent JAM Sudan in various forums and be able to proficiently report on activities effectively.

• Instituting organizational financial policies and procedures with the approval of the CFO in South Africa, identifying where there are gaps and ensuring compliance to the said policies.

• Responsible for all financial issues and correspondence on financial matters with partners, donors and Government agencies. Business planning and Donor management

• Prepare annual operations plan for the JAM Sudan operations

• Review, revise, update financial and administrative operations policies and procedures as and when required with the approval of the FD.

• Supervise budgeting and programme planning of country teams

• Manage the overall JAM Sudan cash flow

• Oversees and manages the auditing process and liaises regularly with auditors (internal and external), donors and government agencies.

Compliance and implementation of policies and procedures

• Ensure regular financial monitoring in the field /country sub offices are undertaken and any findings and recommendations are implemented in good time.

• Ensure JAM Sudan is in compliance with statutory laws and legislations

• Ensure full compliance with internal policies, donor regulations and budget restrictions on all projects.

• Oversee the performance management of all finance and administrative staff and undertake annual performance review of finance and admin team.

Capacity Building

• Provide orientation and training to all managers in the organization on cost-effective management and JAM’s financial and administrative policies and procedures

• Ensure Identification of any capacity gaps and ensure any capacity building needs in the finance and administrative departments are identified.

• Ensure the planning and implementation of capacity building activities for finance/admin staff and partners in a timely and efficient manner.

• Manage, develop and mentor staff and ensure staff develop competencies in the key functional areas.

• Ensure the identification of best practices within Sudan and help in the documentation and implementation of such practices

Knowledge, Skills and Abilities:

The following knowledge, skills and abilities may be acquired through a formal schooling, self-education, prior experience, on the job training or combination of above:

· Bachelors degree in Accounting, Finance or Business Administration

· Professional qualifications in accounting or CPA (K), ACCA, CIMA, or equivalent

· Experience in managing multiple programmes and operations remotely

· Experience in institutionalizing financial policies and procedures and internal control systems;

· Strong attention to detail and a high level of organization;

· Previous experience in similar position will be an added advantage

· Must be able to travel up to 40 percent of the time to JAM offices throughout South Sudan

· At least 5 years proven experience in developing grant funding budget development and financial reports.

Required Competencies

· Excellent communication skills both oral and written and the ability to work independently and as part of team;

· Diplomacy, tact and negotiation skills;

· Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.

· Strong management skills and strong competencies in people management, capacity building and coaching;

· Proficiency in all Microsoft Office programs, particularly Microsoft Word, Excel, and financial applications such as sun systems is strongly preferred.

· Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European commission, UN agencies, DFID and USAID to be able to advise program staff accordingly.

· Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.

· Good knowledge of local and regional laws and statutory requirements

· Highly developed interpersonal skills and a proactive approach to issues

Qualified candidates are invited to apply to the HR Department on email:- recruitment.sa@jamint.com

Please be advised that should you not be contacted for an interview within 2 weeks after the closing date of the advert, you should consider your application was not short listed