South Sudan: NGO Secretariat Information Advisor

Position Title: NGO Secretariat Information Advisor

Position Type: Expatriate Consultant

Location: Juba, South Sudan with potential field visits

Work Station: Secretariat Office, Tearfund Compound

Reporting to: NGO Secretariat Coordinator

The South Sudan NGO Secretariat coordinates the efforts of the NGO Steering Committee as voted representatives of the South Sudan NGO Forum, which currently includes over 140 international member agencies and 80 national member agencies. The NGO Secretariat exists for the purpose of: coordination, information sharing, advocacy, policy/position paper production, government/donor/UN engagement and engagement on other vital issues regarding humanitarian relief, recovery and development.

Primary Functions:

The NGO Secretariat Information Manager is responsible for supporting the work of the NGO Secretariat through the management and facilitation of information collection and sharing and the management and maintenance of Secretariat communication tools. The Information Manager will also work on the compilation and design of Forum publications (such as the Annual Report), establish internal information sharing systems and provide recommendations for internal Secretariat information management.

The NGO Secretariat Information Manager supports the work of the NGO Forum through the following key tasks:

D*a**ta Collection and Management:*

1. Daily management of NGO Forum websites and tools.

2. Daily management of NGO contact details.

3. Management of membership registration information.,

4. Ensuring timely response to technical inquiries by staff and members

5. Serve as focal point for technical issues including website navigation and mailing lists

6. Apply best practices for usability to the website

7. Create and implement data. Maintenance and development of information management systems

8. Management of GIS data

9. Design and implement data tracking mechanisms for the South Sudan NGO Forum website

10. Collaborate with NGO Secretariat staff on the creation of surveys and other data collection mechanisms

11. Provide recommendations for data collection, storage, maintenance tools, software, and methodologies

12. Prepare training documents for NGO Secretariat staff to access, update, reference, analyse, and properly store collected information

13. Coordinate with international NGOs, national NGOs, UN agencies, and other relevant parties’ information

14. Liaise with the INGO Forums in neighbouring countries in the region to understand, promote, and

incorporate best practices for information management

D*a**ta Analysis:*

1. Coordinate regularly with NGO Secretariat Staff and steering committee members to provide updates and discuss data and information needs

2. Ensure timely response to data requests from NGO Secretariat Staff and member NGOs

3. Provide regular reports detailing website usage, member statistics, and mailing list participation

4. Compile and create maps visualizing security and other issues facing NGOs in South Sudan

5. Conduct additional data analysis as requested by NGO Secretariat Staff and NGO Forum members

Communication**:**

1. Work to ensure appropriate information reaches international and national NGOs

2. Assist in building stronger communication networks between NGOs

3. Develop and maintain routinely scheduled website updates for all NGO Forum working groups

4. Serve as a technical adviser for the design of external communication documents

D*a**ta Design:*

1. Create and submit for review to NGO Secretariat Coordinator data visualizations, website graphics and templates, and maps

2. Select, compile, analyse, and design information for annual report, factsheets, and other external communication documents

3. Ensure timely response to any design requests from NGO Secretariat staff

Qualifications:

1. Minimum five years of progressive international experience working with UN, NGOs and/or Donor agencies preferably including work in insecure environments

2. Undergraduate degree in public policy, communications, graphic design, IT, or other relevant field; master’s degree preferred

3. Demonstrated leadership and management skills

4. Documented skills in website management, database design, data analysis, and graphic design

5. Experience in the development of GIS maps

6. Significant understanding of complex relationships between NGOs, governments, and UN agencies

7. Proven communication, interpersonal and negotiation skills

8. Flexibility, ability to multitask and work effectively in a team

9. Previous work experience in Sudan/South Sudan is preferred

10. Excellent computer literacy required

11. Demonstrated skills in MS Office, Google apps, Adobe Creative Suite, ArcGIS/QGIS, etc. preferred

12. Fluency in written and spoken English is required

13. Experience maintaining Linux servers preferred.

14. Strong skills with HTML/CSS/Javascript an advantage.

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