Country: South Sudan
Closing date: 21 May 2018
Help a Child is recruiting an experienced
Finance Officer (Juba, South Sudan)
Organization
Help a Child (HaC) is a Christian international NGO specialized in community development with its international office in the Netherlands and operating in South Sudan since 2008. Founded in 1968, HaC’s mission is to improve the wellbeing of children living in poverty and crisis through supportive communities. In our disaster response we focus mainly at the thematic areas Food Security & Livelihoods (FSL), Protection and Education, using the UNHCR graduation approach where possible. In our activities we have special attention for children and youth, and especially girls, children with a disability and pregnant and lactating mothers.
In South Sudan, HaC is part of the South Sudan Joint Response (SSJR4) program which is supported by the Government of the Netherlands. Through the SSJR4, HaC is implementing (Child) Protection projects in “Wau” and “Aweil North” in the Bahr El Ghazal region. This is done in close collaboration with Plan International and Dorcas. Furthermore, Help a Child works together with local partner ACROSS who is implementing a FSL & Nutrition project in Lainya County, Yei River State.
Position
The Finance Officer performs a key supporting role in our organization. S/he is responsible for managing all financial records and providing daily administration and financial support to the Disaster Response Coordinator. The Finance Officer will ensure the staff and implementing partner organizations adhere to the established processes for making expenses in accordance with the approved budgets. The Finance Officer will code financial bookings and ensure they are registered on the right accounts so that regular and accurate reports can be produced which track expenditures against the budget. Next to these responsibilities, the Finance Officer will be the key person to support the national and international team in all sorts of office management and administrative tasks such as arranging travel logistics, organizing files, maintaining files, preparing for meetings and trainings, etc.
Duties and Responsibilities
- Financial Administration
- Ensure that employees adhere to the established processes for submitting expenses and that they are coded correctly in accordance with the budget
- Promptly follow up on accounts payable to receive invoices and make payments to suppliers
- Prepare payroll and tax payments in due time
- Enter bookings in the financial system
- Perform bank reconciliations for all bank accounts and monitor bank balances
- Manage petty cash and follow procedures for cash handling
- Produce monthly financial reports
- Assist the Disaster Response Coordinator in creating and updating financial forms and procedures to ensure the office adheres to Head Office and general standards for financial accountability
- Review implementing partner organizations’ budgets and quarterly financial reports to check the logic of amounts used and identify any calculation errors
- Perform spot checks of partners’ financial systems at field offices and give guidance on how they can improve
- Perform ad hoc analyses as requested by the Disaster Response Coordinator
Office Administration
- Receive and screen visitors to the office, assisting them with inquiries and directing them appropriately
- Organize all office files and ensure they are up-to-date and that relevant records can be easily found
- Manage the office calendar and maintain an overview of daily activities
- Assist in domestic travel/transport arrangements for staff and visitors in South Sudan, including domestic airline tickets, vehicle use, accommodation, and meals
- Monitor office supplies and gather quotations for both consumable and durable items, as needed
- Update the office asset register when new items are purchased
- Provide administrative assistance and logistical support for workshops and meetings; ensure booking of venue and availability of all materials and equipment required
Human Resources
- Assist in maintaining accurate and up-to-date employee records, personnel files, performance reviews, leave tracking, etc.
- Ensure staff are entering required information into the web-based system (Pluriform) – i.e. writing time and making leave requests
- Assist in recruitment logistics – advertising positions, responding to applicants, arranging interviews, checking references, etc.
Requirements
- This position is open to South Sudanese nationals only
- Minimum Bachelor’s Degree in Accounting, Business Administration, or related field
- Excellent knowledge and experience in MS Office packages, especially Excel
- Minimum of 2 years’ experience in financial administration
- Excellent communication, organizational, time management, and interpersonal skills
- Strong analytical and problem solving skills
- High level of professional integrity
- Good command of English and fluent in any South Sudan local language (Juba Arabic)
- Full support of the vision, mission and Christian core values of HaC
Value Proposition
HaC offers the opportunity to become part of an ambitious, Child centred and Christian International NGO with a dedicated team of professionals motivated to maximize impact. HaC offers a fair pay and benefits package that is justifiable to our donors. Furthermore, you will be offered a fixed term 1 year contract. Depending on funding, your performance and fit with the staff, the contract will be extended.
How to apply:
Interested candidates are kindly invited to send a cover letter and resume (both in English) at the latest on May 21st, 2018 to vacancies@hacsouthsudan.org. In your cover letter please reflect on your motivation for wanting to become part of the HaC organization. This includes a reflection on HaC being a Child centred and Christian organization.
For more information about the position or the recruitment process, please contact us at info@hacsouthsudan.org. Due to the urgency to fill this role, applications will be reviewed on a rolling basis. We reserve the right to close this advert before the confirmed closing date when we are in receipt of sufficient applications. Should you wish to apply for this post you are kindly advised to submit your application as soon as possible. An (e-) assessment will be part of the selection process. Only shortlisted candidates will be contacted.
Help a Child is committed to keep children safe. All staff are required to sign and adhere to the Help a Child’s Child Safeguarding Policy. Recruitment is subject to successful completion of all applicable background checks, including criminal record checks.