South Sudan: Senior M&E Officer

Responsibilities:

Improve Systems, Build Capacity and Provide Technical Support

Ø Work with Country Managers and maintain appropriate and easy to use data-collection and data-entry tools.

Ø To provide technical support to the PSI office on databases, data entry and new initiatives (e.g. GIS databases)

Ø Work closely with the finance team to prepare variance analysis for the donor reports

Ø Working with the PSI team you will plan and review SR monitoring plans every month

Ø To assist the PSI office in the presentation of data for planning new activities

Ø Prepare and facilitate trainings for data collection staff on tools and data collection techniques in collaboration with Country Representative.

Ø Forecast and track consumption of health product commodities

Ø To oversee and monitor data flow procedures and coordinate data-cleaning, data-collection, entry, and analysis to ensure timely reporting and meeting of deadlines.

Ø Collect, review and file source documentation from all programs in a centralised location, and on a regular basis including the design and maintenance of a proper filing system.

Ø Perform regular data quality audits and quality assurance processes, provide recommendations on how to improve overall data quality, and give feedback to field staff and Country Representative. Analyse data collected in order to understand how program implementation is progressing, and to offer suggestions on how to ensure programs achieve strong results and meet targets.

Ø Share data-analysis results and finalized donor reports with relevant staff in the M&E department, including field-based staff, to ensure that they are regularly updated on program achievements and progress.

Collaborate with Partners and Stakeholders

Ø Provide M&E capacity building to SRs through routine assessment, DHIS refresher trainings.

Ø Ensure efficacy and functionality of PSI’s DHIS system and take active role in the MoH initiative to transition the database reporting system from DHIS1.4 to DHIS2.

Ø Be an active participant of the National M&E Technical Working Group, work with the Ministry of Health, Research and M&E Department to ensure harmonization of tools, contribute to in-country evidence based approach, and partner with National, State and County Ministry of Health M&E departments.

Ø Provide the technical lead in the mapping exercise of CBDs, CBD Supervisors, and health facilities through the program partners.

Ø Facilitate clear lines of communication between relevant colleagues within PSI South Sudan, regional office Nairobi and Washington DC

Ø Where relevant, work with partners to build capacity on data collection in the field, data-entry and reporting.

Ø To lead the PSI team in compiling data for donor reports

Ø To make a brief monthly report on achievements and submit a plan for next month’s activities to your line manager

Manage and Mentor

Ø To make site verification trips as required and supervision of the M&E team on site visits including the mass distribution of nets and routine distribution of commodities

Ø Provide support and relevant training to Health commodities officers, site monitoring assistant and data officer

Ø To devise and update site monitoring checklists

Ø To ensure that there is timely and accurate reporting as required.

Ø To oversee the M&E team verifying data and commodity management providing the CR with analysis of challenges faced at site level and make recommendations on corrective measures

Ø To write a workplan, under support from Line manager, for probation period and then every 6 months

Ø To ensure that your team have a valid workplan and that it is reviewed every 6 months

Ø To ensure that you have a leave plan for the M&E team and that it is regularly managed, updated and submitted to the CR and HR manager

Ø Although PSI operates normal office hours you will be expected to manage your time and that of your team in order to complete the task in hand

Ø Due to the nature of the tasks to be performed, confidentiality is a requirement

Ø To complete a staff performance appraisal after probation period and after every XX months

Our needs

The successful candidate will be a strong analytical thinker, decision maker and problem solver with excellent organization, communications, and interpersonal skills; a hands-on person capable of self-discipline able to deliver results in a challenging environment.

Ø A Diploma or certificate in areas such as; Purchasing and Supply, Material Management and Administration, Business Administration M&E

Ø Demonstrated experience with developing and using M&E tools

Ø Demonstrated experience with designing and managing databases reporting and tracking program achievements

Ø Proven experience in data analysis

Ø Proven experience implementing health facility and community based M&E activities

Ø Ability to undertake field visits

Ø Excellent skills in use of DHIS and DHIS2 with proven experience in building capacity of Partners and MoH in implementing DHIS and DHIS2

Ø Experience supporting international development projects, funded by major international donors

Ø Experience in Global Fund programmes

Ø Ability to effectively engage with other partners and government institutions

Ø Demonstrated ability and motivation to build local staff capacity and train others

Ø Superior communications skills, verbal and written, including the ability to engage effectively with staff at all levels

Ø Fluency in spoken and written English

Ø South Sudan National

Key Competencies

Ø Results focused: Move focus from analysis to action; show persistence to overcome obstacles; take immediate action to solve problems; ensure follow through

Ø Develop others: give people challenging assignments to develop their capabilities; provide timely coaching, instruction and feedback, create an environment where failure is seen as an opportunity to learn

Ø Drive Change & Innovation: act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results.

Ø Customer Service Orientation: see PSI South Sudan from the client point of view; keep client needs paramount when making decisions and taking action; think beyond current client base; understand the forces that impact PSI, those we serve and those we could serve in the future. The successful candidate will be a creative and innovative thinker and will have excellent communication, analytical and organizational skills; interpersonal and cross-cultural skills; a proven ability to produce results in difficult circumstances; and the ability to work efficiently and quickly under pressure both independently and as a team member

Interested candidates may apply via e-mail: jobs@psi-southsudan.org or you can drop hard copy of their CV, cover letter and list of referees to Reception’s Desk at PSI South Sudan Juba Office reception. At UAP Equatoria Tower