Country: South Sudan
Closing date: 15 Aug 2019
Position Title : Procurement and Logistics Officer
Duty Station : Malakal, South Sudan
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 15 August 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic
Republic (the); Lesotho; Libya; Marshall Islands; Mauritania; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall guidance of Senior Resources Management Officer (SRMO), the direct supervision of the Head of Procurement and Logistics in Juba and the administrative supervision of the Head of Sub-Office in Malakal, the successful candidate will be accountable and responsible for ensuring the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the Country Office (CO).
The successful candidate will carry out all activities in adherence to IOM’s principles for procurement and supply chain matters:
• Best Value for Money;
• Accountability, Integrity and Transparency;
• Fairness and effective Competition;
• Best Interest of IOM
Core Functions / Responsibilities:
Manage and conduct overall Procurement & Logistical actions of the sub-office, including: Property and Assets Control, Supply, Service/Maintenance, Contractual agreements, Management of Common Transport Services (CTS), Administration and Management of IOM fuel depot, Fleet Management for Light-duty vehicles (LDVs), earth moving equipment, generators and Administration support for common workshop.
Liaise with Project Managers and Head of Sub-Office regarding all Procurement, Logistics and service requirements, in order to consolidate procurement (or service) requirements and optimize purchasing power; generate reports for donor reporting as necessary, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
Take responsibility for all planning, implementation and monitoring aspects related to procurement and logistical needs of Malakal sub-Office.
Analyse procurement requests, identify service providers, and evaluate information regarding vendor's performance regarding quality, prices, and delivery of goods in view of the organizations best interests.
Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with Purchase Order (PO) specifications, and that all goods are in good condition.
In close collaboration with the Resources Management Officer (RMO) ensure that appropriate funds are available for any purchase; ensure that payments are processed promptly and adequately; ensure receipts are received when payment is conducted in cash.
Prepare property lease contracts and rental agreements in coordination with Legal Department in Headquarters (HQs); ensure that finance unit is aware of contractual terms and conditions. Monitors owner's compliance to contractual agreements; when identified in the leases, coordinates for payment of utilities.
Ensure that appropriate record is kept on assets disposal, ensure assets are located accordingly and used in IOM’s best interest, regularly upgrade asset inventory list.
Direct and supervise warehouse management practices, in order to ensure there is no undue overstocking or loss, control supply chain and stock and monitor consumable materials and share regular stock reports with Programme Managers (PMs) and advise on reorder level.
Ensure safe running condition and overall maintenance of all IOM Malakal LDVs fleet, earthmoving equipment and generators; monitor accuracy of records according to the Vehicle Log Book, Servicing/Maintenance records, Fuel receipt/dispatches and fleet consumption rates, monitor consumable spare parts requirements to replenish them in a timely manner.
Manage, train and supervise procurement and logistics staff dedicated to the above duties and responsibilities.
Regularly maintain and update database of qualified vendors.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Certification in Procurement, Logistics or Supply Chain management is an advantage.
Experience
• Progressive responsible experience in procurement and logistics operations;
• Experience working in complex humanitarian operations, specifically meeting timelines;
• Experience living and working in a conflict environment;
• Knowledge of asset management processes and procedures;
• Ability to supervise, direct, coach and mentor staff;
• Excellent level of computer literacy and good knowledge of SAP/PRISM required.
Languages
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies– behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies– behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 15 August 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 02.08.2019 to 15.08.2019
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN2019/221(P)-ProcurementandLogisticsOfficer(P2)-Malakal,SouthSudan (56086548) Released
Posting: Posting NC56086574 (56086574) Released