Fixed Term | 6 months | ASAP

Acted

For the past 30 years, international NGO Acted has been going the last mile to save lives. Currently, Acted supports 20 million people across 43 countries to meet their needs in hard-to-reach areas – and pursues a triple mandate as a humanitarian, environmental and development aid actor. Acted relies on an in-depth knowledge of local territories and contexts to develop and implement relevant long-term actions, with a wide range of local and international partners, building together a “3ZERO” world: Zero Exclusion, Zero Carbon, Zero Poverty

Acted South Sudan

Acted operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, Acted has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager Acted continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

The Project Development Officer (PDO) contributes to the development of project proposals in line with Acted’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PDO facilitates internal communication and coordination with relevant departments, and contributes to Acted external communication strategy.

Main duties

1. Fundraising

• Context Analysis
• External relations:
• Fundraising and proposal development:

2. Grant Management

• Contract follow-up
• Reporting
• Partner Follow-up

3. Management and Internal Coordination

• Staff Management (if any):
• Internal Coordination and Communication:
• Filing

4. External Communication

Expected skills and qualifications

• Master Level education in a relevant field such as International Relations, Development or Political Science;
• 1-2 years previous work experience in a relevant position;
• Previous related work experience, with knowledge of project design, proposal writing and grants management;
• Knowledge of the humanitarian aid system and ability to understand the donors systems;
• Strong oral and written communication skills, analytical skills;
• Strong coordination and interpersonal skills;
• Ability to work in a multicultural and fast-paced environment;
• Ability to work well under pressure;
• Good team spirit and ability to work with diverse profiles.

Conditions

• Salary between 1800 and 2000€ monthly (before income tax), depending on the level of education, security level, etc as well as a monthly living allowance of $300
• Accommodation and food provided in Acted guesthouse
• Pension, health insurance, life insurance and repatriation assistance (& unemployment insurance for EU citizens)
• Flight tickets every 6 months & visa fees covered
• Contribution to the luggage transportation: up to 100 kgs, depending on the length of the contract
• R&R every 3 months, flight tickets covered up to $500 and allowance of $200
• Annual leave of 25 to 43 days per year
• One week pre-departure training in Acted HQ, including a 4-days in situ security training
• Tax advice (free 30-minute call with a tax consultant)
• Psychological assistance

How to apply

Please send your application (CV and letter of motivation) by email (jobs@acted.org), including the reference: PDO/SSD

Please note that Acted will never charge a fee for the recruitment process.

Fixed term | 12 months | ASAP

Acted

For the past 30 years, international NGO Acted has been going the last mile to save lives. Currently, Acted supports 20 million people across 43 countries to meet their needs in hard-to-reach areas – and pursues a triple mandate as a humanitarian, environmental and development aid actor. Acted relies on an in-depth knowledge of local territories and contexts to develop and implement relevant long-term actions, with a wide range of local and international partners, building together a “3ZERO” world: Zero Exclusion, Zero Carbon, Zero Poverty

Acted South Sudan

Acted operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, Acted has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager Acted continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

The Country Logistics Manager (CLM) is a key member of the Management Team at country level. Under the authority of the Country Director/Representative, the CLM is responsible for supply chain management intended to program implementation, as well as for logistical transversal management such as fleet, fuel, premises, assets & communication management. S/He should ensure compliance of all logistics operations in country with Acted logistics & donors’ procedures, best practices & national regulations, with an emphasis given to the value for money principle. He/She will also lead, provide technical support and capacity building to the country logistics staff.

Main duties

1. Supply chain management

• Procurement: Ensure that any need should be delivered according to the defined chronogram, requested quality standards, and proper procurement scenario
• Stocks & deliveries: Ensure appropriate storage network & stock management standards across the country

2. Transversal logistical management

• Fleet & transportation: Deploy efficient transportation means across the country
• Fuel: Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements
• Asset: Deploy an efficient asset allocation & maintenance plan across the country
• Premises: Ensure proper working & living conditions for all staff in each premise at all times by maintaining an efficient general services approach
• Communications & IT management: Deploy an efficient IT plan across the country based on Acted global standard

3. Compliance & transparency

4. Leadership

Expected skills and qualifications

• At least 2-3 years of working experience in logistics, supply chain management and/or security management and procedures;
• Ability to train, mobilize, and manage both international and national staff;
• Flexibility and ability to multi-task under pressure;
• Ability to work well in unstable and frequently changing security environments;
• Advanced proficiency in written and spoken English;
• Previous experience abroad is an asset.

Conditions

• Salary between 3400 and 3600€ monthly (before income tax), depending on the level of education, security level, etc as well as a monthly living allowance of $300
• Accommodation and food provided in Acted guesthouse
• Pension, health insurance, life insurance and repatriation assistance (& unemployment insurance for EU citizens)
• Flight tickets every 6 months & visa fees covered
• Contribution to the luggage transportation: up to 100 kgs, depending on the length of the contract
• R&R every 3 months, flight tickets covered up to $500 and allowance of $200
• Annual leave of 25 to 43 days per year
• One week pre-departure training in Acted HQ, including a 4-days in situ security training
• Tax advice (free 30-minute call with a tax consultant)
• Psychological assistance

How to apply

Please send your application (CV and letter of motivation) by email (jobs@acted.org) or below, including the reference: CLM/SSD

Please note that Acted will never charge a fee for the recruitment process.

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Programme Coordinator

Code: SR-41-9177

Duty station: Juba with frequent field visits (Jonglei, Unity, Upper Nile, Lakes and Greater Equatoria States)

Starting date: 01/02/2023

Contract duration: 12 months

Reporting to: Head of Mission

Supervision of: Project Managers and MEAL Officer

Type of duty station: Non-family duty station

General context of the project

Since gaining independence from Sudan on July 9, 2011, South Sudan has confronted a number of humanitarian challenges, including population movements and returnee integration. In the two and a half years since people of South Sudanese origin began returning from Sudan on a large scale directly before and after independence, vulnerable communities in South Sudan have struggled to accommodate more than 700,000 new arrivals, many of whom are rebuilding lives and livelihoods with few resources from which to draw. Inter-communal violence and general insecurity also persist in several parts of the country, particularly in Jonglei State, where fighting has led to significant displacement and deteriorating humanitarian conditions.

Lingering effects from more than 20 years of north-south conflict, poverty, and continued tension with Sudan, led to a cessation of oil exports in 2012 that damaged South Sudan’s economy, compounding the humanitarian situation. Confronting deteriorating economic conditions, populations are less able to cope with shocks and increasingly rely on the humanitarian community for basic food and non-food assistance. However, insecurity, bureaucratic harassment of relief organizations, logistical challenges, and Government of the Republic of South Sudan-imposed restrictions constrain humanitarian activities across the country, hindering the delivery of critical assistance to populations in need. The Country has then seen a prolonged period of instability resulting from a failed and then stalled peace process.

General purpose of the position

• Support the overall programme management and development of the South Sudan mission (clusters, donors meeting and other relevant meeting programme oriented)
• To manage and oversee the development of the assigned projects such as WASH, EiE, Protection, NFI/Shelter and Food Distribution

Main responsibilities and tasks

• Programme Management
• Develop and revise programme of activities for INTERSOS SSD mission
• Develop and write new proposals
• Ensure that all projects are reaching high-quality performance by coordinating the implementation of the organization's tools and approaches
• Ensure ongoing learning on good practices and sectoral standards relevant to the assigned projects and monitoring systems and tools are developed and used by project managers and sector coordinators
• Promote teamwork and coordination across sectors to ensure integration and homogenous quality implementation of programs
• Enhance a positive identity of INTERSOS across all Programmes
• To build a strong collaborative network among partners and community in the spirit of the participatory approach of INTERSOS programs
• Program Quality
• Develop and update minimum standards for program implementation across strategies
• Ensure with the support of the Protection Coordinator that all sectors are considering Protection Mainstreaming actions and AAP in all activities
• Ensure strengthening of existing presence through complementary integration of INTERSOS sectors of intervention
• Ensure the quality of the report sent to the donors.
• Coordination
• Ensure 5W matrices are submitted to national clusters as agreed,
• Coordinate internal cross sector communication and updates
• Represent INTERSOS with national and state authorities, non-state actors I/NNGOs, donors etc. in Juba
• Human Resources
• Ensure ongoing training of team, recruit where necessary
• support PM in recruiting field staff

Required profile and experience

Education

• University degree at Master's level of relevant sectors and fields or demonstrated program management experience.

Professional Experience

• Experience (3 years) working in a complex context is required
• Knowledge of proposal development is essential
• Intersectoral experience or similar positions are an asset
• Experience managing integrated projects is an asset
• Knowledge of the different sectors of intervention is a must

Languages

• Excellent written and spoken English are essential.

Personal requirements

• Willingness to live in the field including on temporary bases and to accept basic living standards and movement restrictions
• Willingness to adapt and productively work in insecure, volatile, or harsh environments
• Strong team spirit
• Flexibility, stress tolerance
• Problem-solving attitude, solutions-oriented

How to apply

Interested candidates are invited to apply following the link below:

https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/65676e5ce5c5c60027fca735/

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

Please also mention the name, position and contact details of at least three references: two line managers and one HRreferent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Role & Responsibilities
Oversee the provision of the logistical support for the country programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace & Working conditions
Field based position in Juba, South Sudan with regular visits to other South Sudan field bases. Working and living conditions may be very different to that previously experienced.

Starting Date / Initial Contract Details
As soon as possible. Full time, 24 months.

Key Activity Areas

Logistics Management – Supply chain

• Ensure proper supply chain management practices and procedures are in place and maintained. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
• Share information on the assessments and proposed interventions, provide overviews of logistics requirements for the development of project proposals and subsequent projects. Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources.
• Manage the procurement process in an efficient and cost-effective manner. Ensure capacity for procurement planning and coordinate procurement planning. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.
• Ensure transportation of freight by land, sea and air; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Capture pipeline information and coordinate the management of the supply chain ensuring regular transmission of order status, stock levels and shipment status to project and logistics staff.
• Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies.

Logistics Management – Resources

• Ensure the management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised and recorded.
• Supervise all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost-efficient manner. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement, reporting, and training, authorisation, supervision and co-ordination to ensure optimum availability, & accountability.
• Support the proper management of existing field bases, establishment of new ones and closing of existing. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities. Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair’s mandate, ethics and values.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Financial management

• Compile and validate the logistics component of all base and project budgets.
• Ensure good communication and cooperation between the Logistics and Finance departments.
• Ensure Logistics staff are well aware of and adhere to applicable Finance procedures.

Staff Management

• Manage staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
• Ensure that all logistics and programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and supply chain procedures.
• Provide line management to DLM and matrix line management to Project Support Managers and ERT Logs Coordinator

Quality Management

• Promote and use the Medair file storing and sharing systems, ensuring that all guidelines are used.
• Develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work.
• Ensure projects are supported in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.

Delegated Responsibilities

• Responsible for the development, implementation and roll-out of the Logs related modules of MedEx Supply Chain Management software in the South Sudan Country Programme, in consultation with the Medair global MedEx project team.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics/ training in Supply Chain Management, Business Management/ related field.
• Strong working knowledge of English (spoken and written).

Experience

• Minimum 4 years relevant logistics and management experience in emergency and/or development context.
• Experience of budget management and the ability to prepare timely, complete and accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector.
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.
• Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO’s and local authorities world-wide. Technical understanding of mechanical equipment.
• Able to develop and maintain effective relationships with internal and external stakeholders.
• Capacity to work under pressure & tight deadlines. Diplomatic, especially for working with authorities & suppliers.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & Responsibilities
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care, the MHPSS Project Manager develops, leads, monitors and evaluates the assigned MHPSS project(s). This involves effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Other important aspects of the role include managing and training local staff to meet international quality standards in mental health care delivery, encouraging beneficiary participation, liaising with other stakeholders and anticipating, planning, and contributing to the development of MHPSS components for new health and protection project proposals and reports.

Project Overview

Medair’s goal in Leer County is to reduce morbidity and mortality in vulnerable populations through the provision of emergency health, nutrition and WASH (water, sanitation and hygiene) services, and to improve the mental and psychosocial wellbeing of affected populations.

Workplace & Working conditions
Field based position is based in Leer County, South Sudan.

Starting Date / Initial Contract Details
ASAP. Full time, 12-18 months.

Key Activity Areas

Mental Health and Psychosocial Support Project Management

• Manage the assigned MHPSS projects in order to meet the project objectives within budget and within the allotted time frame, reporting promptly operational concerns to Project Coordinator (PC) and Health Advisor (HA)
• Provide strong leadership of the assigned MHPSS projects, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities (where applicable) and local staff
• Contribute to development and implementation of an appropriate and effective MHPSS strategy including proactive planning for responsible exit in consultation with PC and HA
• Set clear objectives and indicators for MHPSS activities in collaboration with the PC, HA, Health Project Manager, field managers and, where appropriate, with the local communities
• Continuously monitor and supervise MHPSS activities, evaluating progress through outputs and impacts using both quantitative and qualitative data involving the MHPSS team in analysis and taking appropriate action as needed to ensure continued progress
• Provide input into the integration of beneficiary participation and accountability in all aspects of the project
• Ensure accurate and timely reporting of all MHPSS activities according to Medair, donor and other applicable timeframes and formats
• Develop new proposals, linked to the assessed needs and gaps and the Medair country strategy, in conjunction with the field team and HA
• Develop strategy and mechanisms to integrate mental health and psychosocial support into Medair programs
• Develop a comprehensive monitoring and evaluation framework for MHPSS programs, analysing data trends and best practices with subsequent learning to inform MHPSS strategy and programming. Contribute to develop and implement integrated referral mechanism
• Coordinate with protection partners to address the protection issues for the beneficiaries
• Ensure holistic services for survivors of gender-based violence including clinical management and psychosocial support
• Oversee the implementation of PSS activities in care groups (CGs), Child Friendly Spaces (CFS) and mhGAP-HIG.
• Work closely with MoH and Health programme staff in supporting management and follow-up of SGBV patients.

Staff Management

• Line-manage the MHPSS Manger, including day-to-day management, development and training, appraisals, etc.
• Provide technical oversight/support to the MHPSS Supervisors and BCC Officer in order to implement PSS activities through Care Groups, Child Friendly Spaces and mhGAP-HIG
• Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback
• Provide coaching and technical supervision to staff in order to develop ownership for MHPSS activities
• Assess the training needs of MHPSS staff and ensure that appropriate training is conducted

Financial Management

• Manage the MHPSS allocated funding within the Health budget for the assigned activities and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance

Communication and Coordination

• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned MHPSS team, Medair in-country and GSO advisors and other relevant stakeholders, with the objective of ensuring good cooperation and partnerships
• Participate in protection, MHPSS TWG, GBV and health meetings as appropriate, in liaison with HA and other MHPSS staff.

Logistics

• Ensure timely procurement of psychotropic medicine, equipment, and medical supplies for delivery of the project
• Liaise, as necessary, with the logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly

Quality Management

• Promote and use the Medair information management systems and other operating procedures, ensuring that all standardised formats are used and guidelines are followed
• Ensure MHPSS projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. Sphere, CHS and IASC guidelines
• Ensure quality treatment and follow-up of mental health patients in line with the treatment guidelines.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• Psychiatric Nurse/Social Worker
• Degree in Global Mental Health
• Medical doctor or nurse with mental health qualification
• Strong working knowledge of English (spoken and written).

Experience

• 2 years’ post-qualification professional experience
• At least 1 year management experience
• Minimum of 1 year’s experience working as MHPSS manager overseeing mental health/ psychosocial/ protection projects in humanitarian sector
• Familiar with Microsoft Office programs, in particular Word, Excel, Outlook and PowerPoint.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Doctors with Africa CUAMM is the first Italian healthcare-focused NGO officially recognized by Italian authorities.

Founded in 1950 with the aim of training doctors to work in developing countries, Doctors with Africa CUAMM is working in Angola, Ethiopia, Mozambique, Sierra Leone, South Sudan, Tanzania, Uganda and the Central African Republic implementing healthcare projects in partnership with local governments and institutions.

JOB TITLE
Lot Coordinator – PH Expert

JOB LOCATION
South Sudan, Equatoria State, Mundri

START DATE
January 2024

DURATION
12 months

REQUIREMENTS

• University Degree in Medicine and Surgery, Nursing, Health Sciences
• Further Specialisation, Master or equivalent title in Public Health
• Excellent knowledge of written and spoken English
• Previous experience in coordinating Public Health activities in fragile and/or low resources settings
• Proven experience in managing health cooperation projects
• Experience working in an insecure and volatile environment; previous experience in South Sudan will be an asset
• Adapdability

KEY DUTIES
The Lot Coordinator is responsible for coordinating ongoing projects in the area, providing support and guidance to medical staff.
In particular, s/he will:

• support the County Coordinators and the Hospital Medical Director in the correct implementation of the projects, guaranteeing the realization of the work-plan in relation to the budget and contributing to the replanning of activities and distribution of assignments
• facilitate collaboration between the hospital and the field by integrating their areas of activity
• coordinate the collection and transmission of information requested by donors / partners / authorities
  elaborate or review project reportS
• strengthen the dialogue with local authorities, community, partners and donors
• provide technical assistance to local health authorities
• support the project staff on PH and managerial issues and act as liaison officer with the Coordination Office and the Headquarters

How to apply

https://doctorswithafrica.org/en/application-form/

Please note that only shortlisted candidates will be contacted.

The selection process is based on non-discrimination criteria and candidates are taken into consideration without distinction of ethnicity, gender, political orientation, religion, personal opinions, sexual orientation.

Doctors with Africa CUAMM does not tolerate any abuse, exploitation or violence against vulnerable children and adults, nor other behaviour that does not respect human dignity from its own staff, partner staff or other staff associated with the NGO.

All selected candidates will be expected to adhere to the mission and values of the organization, non-discrimination policies and safeguarding principles.

Who is the Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is a leading international NGO and one of the few with a specific expertise in forced displacement. Active in 40 countries with 9,000 employees and supported by 7,500 volunteers, DRC protects, advocates, and builds sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in displacement, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance; supports displaced persons in becoming self-reliant and included into hosting societies; and works with civil society and responsible authorities to promote protection of rights and peaceful coexistence.

Danish Refugee Council is a leading, international humanitarian displacement organization, supporting refugees and internally displaced persons during displacement, in exile, when settling and integrating in a new place or upon return. DRC provides protection and life-saving humanitarian assistance. DRC has been operational in South Sudan since 2005, implementing multi-sectoral responses including Protection, Camp Coordination and Camp Management (CCCM), Economic Recovery, Shelter and Non-Food Items (SNFI), Humanitarian Disarmament and Peacebuilding (HDP). DRC is implementing projects in Upper Nile, Unity, Jonglei, Western Bahr El Ghazal, Eastern Equatorial States and country wide through static and mobile response teams.

Purpose of the consultancy

The main objective of the training is to build the skills of the staff and create an in-depth understanding of the GIS (ArcGIS) and analysis of qualitative data using NVivo. This training is planned to benefit MEAL staff based in the Country Office (MEAL Coordinator, MEAL Specialist and Data Management MEAL Officer) who will then cascade the training to field based MEAL Officers and other relevant programme staff.

Background

As part of continuous DRC capacity development process, the Country MEAL unit is exploring existing external opportunities to help equip its staff with expertise and skills to do their work better through trainings on hands-on technical MEAL skills. Two (2) shot courses ie GIS Mapping and Spatial Analysis using ArcGIS and qualitative data analysis using NVIVO have been identified to support this initiative and DRC is now sourcing for a potential training institution/firm to provide these services.

3.1 Training on Data Management and Analysis for Qualitative Data using NVIVO

Managing and analyzing qualitative data can be a trying experience. Qualitative data is multifaceted, rich in nature, unstructured and at times can be overwhelming where the team who conducts the focus group discussion will be provided with a lot of information. Qualitative data management and data analysis with new technology need continuous capacity development for the staff. Qualitative researchers now have the option to apply technology tools in their approach to data management and data analysis to ease the complexity of the qualitative research process.

This NVIVO data analysis and data management course aims to build the capacity of qualitative researchers in qualitative data management and analysis using NVIVO qualitative software. This software has many features that can assist in simplifying the whole process of doing qualitative research. Through this training, DRC staff will acquire a cutting-edge skill to support triangulation of assessment findings/results by also focusing more on analyzing the qualitative data from Key Informant Interviews (KII), Focus Group Discussions (FGD) unlike presently where more concentration is exerted on using quantitative data/household survey data to make programme decisions.

3.2 Training on GIS Mapping and Spatial Analysis using ArcGIS

Among GIS tools, ArcGIS is one of the most used GIS software worldwide, the most stable and versatile recommended by most users. ArcGIS combines the science of geography with powerful GIS technology and provides contextual tools for data visualization, mapping and spatial analysis, connecting and combining information from varied sources, offering complex capabilities in order to explore and gain knowledge, that will lead to informed decisions in the different research fields. DRC is planning to use Geographic information systems for project beneficiary mapping, project activities implementation mapping, etc.

The main objective of training on GIS is to equip the participants with insights, knowledge, and skills on how to use GIS tools to visualize, explore spatial data, and analyze maps to explore data in new ways and gain a deeper understanding enabling mapping of DRC implementation locations and reduce duplication of activities.

Objective of the consultancy/Training

Qualitative Data Analysis using NVIVO.

Specific objectives are that the learner should be able to:

• Understand qualitative analysis approaches.
• Understand different qualitative data collection methods.
• Create a framework for qualitative data analysis using NVIVO.
• Carry out qualitative data analysis using NVIVO.
• Write a qualitative report.

GIS Mapping and spatial Analysis using ArcGIS

Specific objectives are that the learner should be able to:

• Understand Geographic Information System, its integration and applicability in a variety of professional sectors.
• Effectively handle and use ArcGIS 10.x.
• Comprehend and use key GIS tools in order to develop different operations and spatial analysis.
• Robust understanding on the application of Model Builder which can be used in the development of complex tools, connect different ArcToolBox tools, and automate workflows.

Scope of work and Methodology

The Consultant/training institution will be required to prepare a detailed methodology and work plan indicating how the training objectives will be accomplished. The training will be administered or facilitated online/remotely. This training is planned for the 2nd week of December 2023 and three (3) DRC staff will participate in the training.

Deliverables

The training team shall deliver the following deliverables in accordance with the training needs within the agreed timeline:

Deliverables: At the end of the training participants will be able to:

• Training materials/modules (PowerPoints & Tools) and other learning resources for qualitative data analysis (NVIVO).
• Training materials/modules (PowerPoints & Tools) and other learning resources for ArcGIS
• 3 staffs trained and received certificates.
• Training Report

Duration, timeline, and payment

The training will take about 7 days and will be facilitated online/remotely. The tentative plan is for it to commence around the Last week of December 2023.

Budget

The Consultant will provide a financial proposal for the provision of these services and since the training will be online/remotely, the cost of travel and other expenses should not be included in the overall quotation for the service. The consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive professional fees, with tax included.

Proposed Composition of Team

• Facilitators
• Others

Eligibility, qualification, and experience required

Proposal Submission Offerors must send the following documents:

• CV including names/contacts of at least 3 referees.
• A cover letter indicating why the candidate considers himself/herself suitable for the required consultancy.
• A brief methodology on how the applicant will approach and complete the assignment.
• The Consultant will provide a financial proposal for the provision of these services.

Education background and experience

• Consultant should be a holder of a master’s degree in data sciences, Social Statistics, Informatics, Geoinformatics, or Geography and a professional qualifications or certifications on training or facilitation with at least 5 years of experience in providing training on spatial/social data management with QGIS, ArcGIS, SQL, Data collection with mobile applications and Handheld GPS.
• Experience and demonstratable evidence in providing remote online training on qualitative data analysis using NVIVO.
• Interested firm/consultant is invited to submit applications including company profile and information showing that they are qualified and experienced to carry out the tasks of the assignment outlined above. Firms/consultants will be expected to have staff with qualifications and experience in the relevant field required for the implementation of the tasks.
• Able to provide the required training material for both ArcGIS and NVivo.
• Good communication skills, including good report writing in English.

Location and support

• The training will be online, and the participants will be the 3 Juba based staff (MEAL Coordinator, MEAL Specialist and Data Management Officer)

Travel

• NA

Evaluation of bids

• Only those shortlisted will be contacted for an interview with the panel to ensure their understanding of the consultancy services.

Please find complete bidding documents in the following link:RFP-SSD-JUB-2023-007

How to apply

Bids can be submitted by email to the following dedicated, controlled, & secure email address: tender.ssd@drc.ngo

When Bids are emailed, the following conditions shall be complied with:

• The RFP number shall be inserted in the Subject Heading of the email.
• Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email shall indicate which type the email contains.
  • The financial bid shall only contain the financial bid form, Annex A.2
  • The technical bid shall contain all other documents required by the tender but excluding all pricing information.
• Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
• Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails.

Failure to comply with the above may disqualify the Bid.

DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the Bidder or DRC in the processing of emails.

Bids will be submitted electronically. DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.

Bids can be submitted in one of two ways; hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and electronically, DRC will choose the version that is the most advantageous to DRC.

Role & Responsibilities
Oversee the provision of the logistical support for the country programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace & Working conditions
Field based position in Juba, South Sudan with regular visits to other South Sudan field bases. Working and living conditions may be very different to that previously experienced.

Starting Date / Initial Contract Details
As soon as possible. Full time, 24 months.

Key Activity Areas

Logistics Management – Supply chain

• Ensure proper supply chain management practices and procedures are in place and maintained. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
• Share information on the assessments and proposed interventions, provide overviews of logistics requirements for the development of project proposals and subsequent projects. Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources.
• Manage the procurement process in an efficient and cost-effective manner. Ensure capacity for procurement planning and coordinate procurement planning. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.
• Ensure transportation of freight by land, sea and air; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Capture pipeline information and coordinate the management of the supply chain ensuring regular transmission of order status, stock levels and shipment status to project and logistics staff.
• Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies.

Logistics Management – Resources

• Ensure the management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised and recorded.
• Supervise all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost-efficient manner. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement, reporting, and training, authorisation, supervision and co-ordination to ensure optimum availability, & accountability.
• Support the proper management of existing field bases, establishment of new ones and closing of existing. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities. Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair’s mandate, ethics and values.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Financial management

• Compile and validate the logistics component of all base and project budgets.
• Ensure good communication and cooperation between the Logistics and Finance departments.
• Ensure Logistics staff are well aware of and adhere to applicable Finance procedures.

Staff Management

• Manage staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
• Ensure that all logistics and programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and supply chain procedures.
• Provide line management to DLM and matrix line management to Project Support Managers and ERT Logs Coordinator

Quality Management

• Promote and use the Medair file storing and sharing systems, ensuring that all guidelines are used.
• Develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work.
• Ensure projects are supported in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.

Delegated Responsibilities

• Responsible for the development, implementation and roll-out of the Logs related modules of MedEx Supply Chain Management software in the South Sudan Country Programme, in consultation with the Medair global MedEx project team.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics/ training in Supply Chain Management, Business Management/ related field.
• Strong working knowledge of English (spoken and written).

Experience

• Minimum 4 years relevant logistics and management experience in emergency and/or development context.
• Experience of budget management and the ability to prepare timely, complete and accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector.
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.
• Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO’s and local authorities world-wide. Technical understanding of mechanical equipment.
• Able to develop and maintain effective relationships with internal and external stakeholders.
• Capacity to work under pressure & tight deadlines. Diplomatic, especially for working with authorities & suppliers.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & Responsibilities
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care, the MHPSS Project Manager develops, leads, monitors and evaluates the assigned MHPSS project(s). This involves effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Other important aspects of the role include managing and training local staff to meet international quality standards in mental health care delivery, encouraging beneficiary participation, liaising with other stakeholders and anticipating, planning, and contributing to the development of MHPSS components for new health and protection project proposals and reports.

Project Overview

Medair’s goal in Leer County is to reduce morbidity and mortality in vulnerable populations through the provision of emergency health, nutrition and WASH (water, sanitation and hygiene) services, and to improve the mental and psychosocial wellbeing of affected populations.

Workplace & Working conditions
Field based position is based in Leer County, South Sudan.

Starting Date / Initial Contract Details
ASAP. Full time, 12-18 months.

Key Activity Areas

Mental Health and Psychosocial Support Project Management

• Manage the assigned MHPSS projects in order to meet the project objectives within budget and within the allotted time frame, reporting promptly operational concerns to Project Coordinator (PC) and Health Advisor (HA)
• Provide strong leadership of the assigned MHPSS projects, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities (where applicable) and local staff
• Contribute to development and implementation of an appropriate and effective MHPSS strategy including proactive planning for responsible exit in consultation with PC and HA
• Set clear objectives and indicators for MHPSS activities in collaboration with the PC, HA, Health Project Manager, field managers and, where appropriate, with the local communities
• Continuously monitor and supervise MHPSS activities, evaluating progress through outputs and impacts using both quantitative and qualitative data involving the MHPSS team in analysis and taking appropriate action as needed to ensure continued progress
• Provide input into the integration of beneficiary participation and accountability in all aspects of the project
• Ensure accurate and timely reporting of all MHPSS activities according to Medair, donor and other applicable timeframes and formats
• Develop new proposals, linked to the assessed needs and gaps and the Medair country strategy, in conjunction with the field team and HA
• Develop strategy and mechanisms to integrate mental health and psychosocial support into Medair programs
• Develop a comprehensive monitoring and evaluation framework for MHPSS programs, analysing data trends and best practices with subsequent learning to inform MHPSS strategy and programming. Contribute to develop and implement integrated referral mechanism
• Coordinate with protection partners to address the protection issues for the beneficiaries
• Ensure holistic services for survivors of gender-based violence including clinical management and psychosocial support
• Oversee the implementation of PSS activities in care groups (CGs), Child Friendly Spaces (CFS) and mhGAP-HIG.
• Work closely with MoH and Health programme staff in supporting management and follow-up of SGBV patients.

Staff Management

• Line-manage the MHPSS Manger, including day-to-day management, development and training, appraisals, etc.
• Provide technical oversight/support to the MHPSS Supervisors and BCC Officer in order to implement PSS activities through Care Groups, Child Friendly Spaces and mhGAP-HIG
• Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback
• Provide coaching and technical supervision to staff in order to develop ownership for MHPSS activities
• Assess the training needs of MHPSS staff and ensure that appropriate training is conducted

Financial Management

• Manage the MHPSS allocated funding within the Health budget for the assigned activities and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance

Communication and Coordination

• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned MHPSS team, Medair in-country and GSO advisors and other relevant stakeholders, with the objective of ensuring good cooperation and partnerships
• Participate in protection, MHPSS TWG, GBV and health meetings as appropriate, in liaison with HA and other MHPSS staff.

Logistics

• Ensure timely procurement of psychotropic medicine, equipment, and medical supplies for delivery of the project
• Liaise, as necessary, with the logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly

Quality Management

• Promote and use the Medair information management systems and other operating procedures, ensuring that all standardised formats are used and guidelines are followed
• Ensure MHPSS projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. Sphere, CHS and IASC guidelines
• Ensure quality treatment and follow-up of mental health patients in line with the treatment guidelines.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• Psychiatric Nurse/Social Worker
• Degree in Global Mental Health
• Medical doctor or nurse with mental health qualification
• Strong working knowledge of English (spoken and written).

Experience

• 2 years’ post-qualification professional experience
• At least 1 year management experience
• Minimum of 1 year’s experience working as MHPSS manager overseeing mental health/ psychosocial/ protection projects in humanitarian sector
• Familiar with Microsoft Office programs, in particular Word, Excel, Outlook and PowerPoint.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Position Title: Programme Coordinator (DTM)

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 December 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM in South Sudan has a broad range of programming centred around three broad areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition and development. Humanitarian coordination and support include leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (S/NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI core-pipelines, humanitarian hubs and common transport services. Humanitarian response and resilience include CCCM, WASH, Shelter & NFI, health, protection, gender equality and inclusion, mental health and psychosocial support and the management of a Rapid Response Fund (RRF). Under peacebuilding, transition and development, IOM South Sudan implements programming on housing, land and property issues, transition and recovery, transhumance conflict prevention, community-based violence reduction, community development and migration management.

Under the overall supervision of the Head of Humanitarian Assistance and Operations and direct supervision of Emergency Preparedness and Response Coordinator, and in close coordination with the Regional Data Hub in Nairobi, DTM in headquarter and relevant IOM South Sudan thematic units the Programme Coordinator for DTM will lead on all aspects of the IOM’s DTM program to ensure timely, actionable and high quality information is produced and shared with senior management, partners, sector leads and presented at coordination fora for decision making and prioritization of program activities across the Humanitarian – Peacebuilding – Development (HDP) Nexus.

Core Functions / Responsibilities:

1. Oversee and manage the Displacement Tracking Matrix (DTM) Programme in South Sudan. Coordinate with neighboring countries to support cross border implementation of DTM activities.
2. Develop a strategy for DTM South Sudan to support both humanitarian response and transition and ensure its relevance as the situation evolves.
3. Oversee the implementation of the DTM portfolio in South Sudan according to the global DTM methodology including, but not limited, to Biometric Registration and Verification, Flow Monitoring, Mobility Tracking, Intentions Surveys and Village Assessment Surveys ensuring proper adaptation to the context.
4. Collaborate closely with IOM programme units, the South Sudanese Government and humanitarian and transition partners to optimize the use, relevance and impact of DTM, particularly in relation to rapid response missions, programme planning and linkages to transition programming, including integration of protection and cross- cutting indicators.
5. Liaise with relevant Government authorities (including the Ministry of Humanitarian Affairs and Disaster Management (MHADM), Relief and Rehabilitation Commission (RRC), National Bureau of Statistics (NBS), UNMISS, United Nations (UN) agencies, Non-Governmental Organizations (NGOs), Donors and other stakeholders to position DTM on matters related to displacement data collection and management.
6. Oversee the drafting of all required DTM reports and information products, including, but not limited to, analytical and statistical reports, mobility tracking profiles, maps, conflict and displacement analyses, flow monitoring reports and other relevant products.
7. Ensure the integration of IOM’s data protection principles and best practices on humanitarian data protection and ethical use of data across all Displacement Tracking Matrix (DTM) data management, sharing and dissemination activities.
8. Supervise and manage programme staff, build capacity develop and organize appropriate training for data collection teams and programme staff on issues related to DTM operations including data collection methods and IOM’s policies and procedures.
9. In collaboration with ITC, oversee compliance of the information management systems and infrastructure of DTM as per IOM IT policies, standards and best practice for high performance, reliability and information security.
10. Participate in and present information at coordination meetings (including the Inter-Cluster Working Group (ICWG), Needs Assessment Working Group (NAWG), Solutions Working Group (SWG) and Cluster meetings) related to population mobility. Conduct regular presentations to and consult with the ICWG on DTM quarterly priorities to drive DTM operational planning in coordination with DTM field offices and ICWGs.
11. Collaborate closely with the Coordination and Common Services (CCS) Cluster on developing the Humanitarian Needs Overview (HNO) and Humanitarian Response Plan (HRP).
12. Collaborate closely with the IOM Programme Support Unit (PSU) and Head of Operations to develop project proposals and mobilize resources.
13. Collaborate closely with the Resources Management Unit (RMU) to draft, finalize and manage project budgets according to IOM Rules and Regulations and donor requirements.
14. Undertake field assessment and monitoring missions as required to maximize performance of DTM field activities and take action to resolve issues.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration, Humanitarian Affairs, Conflict Studies, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Previous experience with displacement tracking and monitoring, capacity building and Information Management is a requirement; and,
• Previous experience working in hardship duty stations.

Skills

• Ability to work with staff from different backgrounds and in multi-component programmes;
• Excellent interpersonal and communication skills including relationship management, influencing skills, networking;
• Strategic planning, research and analysis;
• Leading and communication, including diplomacy, public speaking;
• Collaborating and partnering, including ability to work with diverse range of actors, including agencies, INGOs and NGOs, and donors and civil society;
• Managing quality services including excellent computer skills, meeting targets under tight deadlines;
• Strong management and coordination skills and experience in humanitarian and transition settings; and,
• Knowledge of Open Data Kit (ODK), KoBoCollect applications, BRaVe and use of PDAs is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies– behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies– behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.

Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE by 21 December 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 08.12.2023 to 21.12.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2023 400 Programme Coordinator (DTM) (P3) Juba, South Sudan (58481649) Released

Posting: Posting NC58481650 (58481650) Released

Posting Channel: Internal Candidates

BACKGROUND ON IMPACT INITIATIVES

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, which includes i) the REACH Initiative aimed at facilitating the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, ii) the PANDA Initiative aimed at directly supporting key aid actors in improving the effectiveness, efficiency, and efficacy of their programmes, and iii) the AGORA Initiative aimed at promoting localised and multi-sectoral aid action in support of the recovery and stabilisation of crisis-affected communities.

The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED and the two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

COUNTRY PROFILE

Since the onset of the South Sudanese crisis in 2013, hundreds of thousands of people have been fleeing the conflict in South Sudan and an estimated 8.4 million are expected to be in need of humanitarian assistance as of 2022. Severity of food insecurity continues to grow due to compounding shocks amplified by intensified sub-national violence, three consecutive years of widespread flooding, localized dry spells, indirect effects of COVID-19, and an ongoing protracted macro-economic crisis with heightened poverty and vulnerability (more than 80% of the population is reportedly below the poverty line). As a result, the prices of food items continue to be high and access to basic goods and services has become a challenge in some parts of the country due to partially dysfunctional markets and reduced purchasing powers due to disrupted livelihoods.

In Sudan, clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) broke out on 15 April 2023. Fighting has been concentrated in densely populated urban centres, starting in Khartoum but quickly spreading across the country. These clashes have triggered waves of forced displacement, both internally as well as to neighbouring countries, including Central African Republic, Chad, Egypt, Ethiopia, Libya, and South Sudan. The operating environment for humanitarian actors has also been constrained due to insecurity.

This latest crisis comes amidst a complex and protracted humanitarian context in Sudan, with 15.8 million people estimated to be in need – the highest in a decade – before these events. Sudan faces persistent environmental risks, including recurrent flooding events, droughts, and locust invasions, in addition to widespread food insecurity and economic challenges. Prolonged internal displacement, high refugee caseloads, and continual pockets of inter-communal conflict further exacerbate needs and vulnerabilities.

More information can be found here.

We are currently looking for a Projects and Funding Officer to oversee our project development and grant management activities for South Sudan and Sudan.

• Position:Projects and Funding Officer
• Contract duration:6 months
• Location: Juba, South Sudan, with frequent travel to Nairobi to interact with the Sudan team
• Starting Date: January 2024

FUNCTIONS

Under the management of the 2 Country Coordinators (CC) for South Sudan and Sudan, the Projects and Funding Officer (PFO) is responsible to support the identification, development and management of grants in the region. The ideal candidate would be eager to work within a dynamic and motivated team and will have a clear focus on project development as a tool to improve the efficacy of the humanitarian response in the region. The current split of work between the two countries may vary according to priorities, and will be determined together with the 2 CCs.

RESPONSIBILITIES

The PFO’s responsibilities include the following:

1. SUPPORT TO POSITIONING AND FUNDRAISING

All of the below tasks are in support of the CC, and involvement may vary according to the profile, seniority and context.

Context Analysis

• Support to analysing the related countries socio-economic situation, (donor) trends, funding trends, needs and gaps
• Regularly conduct stakeholder analysis, who does what and where
• Alert the Country Coordinators (CCs) of gaps and emerging needs in order to trigger donor discussions/assessments in a timely manner

Strategy development and Fundraising

• Contribute to the development of a mission programme strategy in alignment with IMPACT global strategy and road map through engagement with external actors, context monitoring, and relevant focal points
• Based on the IMPACT strategy, support the identification of funding opportunities and donors to ensure funding continuity as well as support the diversification of IMPACT’s donor portfolio through tracking funding opportunities, also potentially engaging with donors and donor working groups.
• In line with IMPACT strategy and expertise, contribute to partners mapping, to support identifying potential relevant international and/or local partners (academia, think tanks, national and international NGOs, private sector partners, etc.)

External relations

• In coordination with the CCs, support the overall cooperation with IMPACT’s sister organisation ACTED (hosting IMPACT in its field of operations) in relation to project development and grants management ensuring communication is regular and timely and synergies are sought and built.
• Contribute to establishing, maintaining and improving active and regular working relationships with donors and, where relevant, act as point of contact for all formal/informal donor communication
• Establish, maintain and improve active and regular working relationships with IMPACT partners, NGOs, UN agencies, relevant working groups, consortia and academia in relation to project implementation and proposal development.
• Maintain an up to date directory of donors, international and local NGOs, other partners and stakeholders
• Ensure fundraising activities are appropriately tracked in the Funding Tracker (or similar tool), which is updated on a regular basis to log in latest negotiations and proposal possibilities with donors.

2. GRANT MANAGEMENT

Proposal Development

• Oversee project proposal conceptualisation (problem statement, logframe), and the development of other fundraising documents (Expressions of Interest, concept notes) in line with IMPACT country strategy and donor requirements and in close collaboration with IMPACT/hosting partner Field and HQ PIPD and finance
• Liaise with the CC, Research Managers, Operations manager and other relevant departments to ensure proposals are relevant and technically sound, as well as with other internal stakeholders such as Finance for the budget and other budget related documents (e.g. budget narrative)
• Ensure that learning from previous projects (e.g., lessons learnt and best practices) is incorporated into new proposals
• Ensure validation of all proposals before submission to IMPACT HQ PIPD, and validation from IMAPCT HQ PIPD, as well as relevant HQ partner’s through partner’s field focal point (where relevant) is sought.
• Ensure follow up tool (such as the fundraising tracker) is correctly up to date.
• Address and coordinate the timely response and submission to all comments by donors on proposals in liaison with relevant staff in country, IMPACT HQ PIPD and Finance teams.

Contracting

• In coordination with the CC and IMPACT HQ, review/negotiate proposals and/or contracts with donors, ensuring requirements are clear and understood
• Contribute to due diligence exercises of funding partners in liaison with HQ

Project Implementation and Follow up

• Ensure the timely completion of grant related processes such as Project cards, Monthly Reporting Follow Up (RFU) and Reporting Deadline Tracker
• Ensure timely Kick-off meetings are held involving all project components and focal points
• Ensure the establishment and regular update of project progress, key findings and success stories (including key M&E findings – where relevant)
• Ensure that all contractual obligations are clearly defined and communicated internally in terms of deliverables as well as narrative and financial reporting requirements, in close coordination with HQ PIPD and (as relevant) with partner’s PD and finance department
• When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and suggest potential solutions that would meet donor rules
• Ensure ad hoc requests from donors are addressed in liaison with the CC, Programme and support teams
• Implement and oversee the project specific filing system for grant management and ensure it is regularly updated.
• Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points

Reporting

• Oversee the development of quality project narrative and M&E reports (in support of donors’ requests), reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with IMPACT HQ PIPD and finance
• Liaise with Program teams when preparing reports, and with Finance to ensure coherence and alignment between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
• Oversee the monthly RFU and ensure smooth and regular communication with IMPACT HQ PIPD
• Where relevant, ensure regular coordination with partner’s Project Development, Finance and other FLAT departments at all stages of project development and implementation, including consultations for donor discussions, participation in project kick off and lessons learnt meetings, and drafting of donor reports or amendment requests

Partnerships

In close liaison with and under the supervision from the CC:

• Contribute to identifying potential partnerships for providing operational and/or technical support for IMPACT programs
• Contribute to due diligence and vetting of partners in close liaison with IMPACT PIPD and partner’s FLAT departments.
• In coordination with HQ PIPD, facilitate or take part in discussions with implementing partners, including in relation to formalizing contractual modalities (due diligence and outline of contracts)
• Ensure partners have a clear understanding in terms of IMPACT policies, procedures, compliance, programmatic and financial reporting requirements
• Where relevant, review partner reporting regularly and flag any issues in a timely manner to RC, CC, Finance and partner focal points, and suggest potential solutions
• Where relevant, act as field point of contact for all formal/informal implementing partner communication

3. MONITORING AND EVALUATION

• Ensure a clear M&E framework for each ongoing project is developed based on project proposals, implementation plans, and donor reporting requirements (including contractual monitoring and evaluation indicators to be tracked as part of activities)
• Ensure M&E policies and procedures are implemented, maintained and tracked for reporting purposes
• Ensure that M&E findings are reflected and their recommendations are incorporated in future concept notes, proposals, donor reports and implementation plans

REQUIREMENTS

• Excellent academic qualifications, including a Master’s degree in a relevant discipline (International Relations, Political Sciences, Social Research, Economics, Development Studies, or similar), required;
• Familiarity with the humanitarian coordination system, and understanding of donor and governmental requirements, required;
• Excellent communication and drafting skills for effective reporting; required
• Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint, Office 365, the Adobe package and Trello required;
• Coordination, organisational and planning skills required, including ability to manage large workloads, effectively meet deadlines, through an excellent ability to multi-task and prioritise in complex environment;
• A self-starter with a proven ability to work independently;
• Past experience in field work is desirable;
• Solution-oriented, flexible, and open-minded, including ability to operate in a cross-cultural environment required
• A sense of curiosity, the drive to improve the humanitarian sector, and ability to see the big picture.
• Fluency in English required;
• Working knowledge of Arabic will be an asset
• Ability to operate in a complex and challenging security environment

COMPENSATION AND BENEFITS

• For this position, salary of 2’400 CHF monthly (before income tax), etc as well as a monthly living allowance of 300 USD
  • NB - IMPACT salaries are strictly determined by our salary grid depending on the grade of the position and the level of education of staff. A location-dependent security and/or isolation adjustment is then applied as a recognition that some staff are required to work in difficult places where living and working conditions are much more difficult than elsewhere.
• Accommodation and food provided in a guesthouse. NB – IMPACT is hosted by ACTED in this country .
• Enrolment in Swiss private pension fund (Swisslife – approx. 9.975% of staff gross salary), health insurance, life insurance and repatriation assistance
• Flight tickets every 6 months & visa fees covered (in-country travel costs and professional expenses are fully covered)
• R&R after 2-3 months (flight ticket up to 500$ + 200$ of living allowance) if duty station allows
• Contribution to the luggage transportation: between 20 and 100 kgs, depending on the length of the contract (+ luggage and personal property insurance)
• Annual leave of 36 days per year. Public holidays of the country of assignment. Family/compassionate leave when applicable.
• Predeparture induction - 3 days at IMPACT Initiatives’s HQ in Geneva + one week pre-departure training in ACTED HQ in Paris, including a 4-days in situ security training;
• Enrolment in IMPACT Initiatives Research Foundational Learning Programme within the first 3 months from the start of contract.
• IMPACT prioritizes the psychological safety of its staff and the health insurance provided covers, among others, up to 1000 € per year of psychosocial counselling fees

How to apply

Please apply at the following link: IMPACT Projects And Funding Officer – South Sudan And Sudan, based in Juba | Impact (impact-initiatives.org)

BACKGROUND ON IMPACT AND REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows particularly IMPACT to benefit from ACTED’s operational support on its fields of intervention.

COUNTRY PROFILE

IMPACT, through REACH, has been implementing programming in South Sudan since 2012 supporting humanitarian decision-making with assessments and information management activities focusing on the needs of displaced, returnees, and conflict-affected populations. Today, data collected and disseminated by REACH aims to provide a baseline for ongoing response planning efforts across South Sudan as well as highlight areas of highest need and concern as crises emerge. Broadly, REACH South Sudan implements assessments across three core pillars:

• Monitoring of the humanitarian situation in South Sudan through Real Time Monitoring, through frequent assessments covering over 2,000 settlements in South Sudan; tracking and analyzing large-scale population movement trends including returns and seasonal movements; market monitoring including Joint Market Monitoring.
• Informing Emergency Prioritization in the response through providing direct technical support to humanitarian clusters through active engagement with coordination bodies, dedicated assessments and information products, and strategic engagement to promote evidence-based understanding and identification of emergency and catastrophic needs in South Sudan; engagement of Emergency Rapid Response Mechanism rapid assessments and tracking of Areas of Concern.
• Mainstreaming Accountability to Affected Populations and Conflict Sensitivity, including through standalone assessments on community priorities relating to humanitarian needs and perceptions of assistance, contextual analysis of the impact of aid on community dynamics; as well as providing a critical AAP and CS lens to all REACH SSD research.

We are currently looking for a REACH (Senior) Assessment Officer to support the REACH South Sudan team’s work on Accountability to Affected Populations (AAP), social cohesion, and protection

Department: REACH South Sudan

Position: REACH (Senior) Assessment Officer

Contract duration: 6 months or 12 months (depending on seniority)

Starting Date: 01.02.2023

Base: Juba, South Sudan

POSITION PROFILE

As REACH South Sudan is expanding it’s work related to people-centred research, the team is seeking a (Senior) Assessment Officer to work on some of the following key topics:

• Accountability to Affected Populations– aiming to inform the wider humanitarian response with relevant contextual information on and analysis of affected communities’ perceptions and preferences relating to humanitarian assistance in South Sudan
• Social cohesion / conflict sensitivity– aiming to better understand dynamics between communities, as well as how aid can impact relations between groups. This may also involve research into durable solutions to inform and enable an accountable and conflict-sensitive approach to displacement solutions-related programming and advocacy in South Sudan from a community-centred lens.

As the position outlines various areas of focus, candidates with expertise inanyof the outlined topics are encouraged to apply.

In this role, the (Senior) Assessment Officer will be responsible for the design, implementation and follow up of assessments focusing on one or more of the above topics. Together with the Deputy Country Coordinator, the Senior Assessment Officer will develop the workstream’s strategy and contribute to the pillar’s overall strategic direction. They will also be required to undertake strategic engagement with response coordination and partners to identify existing gaps in knowledge within the humanitarian response, design assessments to fill the identified gaps and present assessment findings to key stakeholders and fora.

Moreover, the (Senior) Assessment Officer will support in mainstreaming AAP and conflict sensitivity across the REACH mission in South Sudan, including integrating these topics within REACH South Sudan’s existing research cycles through close collaboration with other REACH South Sudan units.

The role requires prior experience in AAP and/or protection-focused research methods. This position maintains a qualitative focus and requires a (Senior) Assessment Officer who is flexible and confident in working independently, often with limited structure. It brings with it the potential for deployment to the field and deep-field locations, which requires a considerable amount of resilience and independence.

RESPONSIBILITIES

RESEARCH PLANNING:

• Anticipate knowledge gaps prior to the execution of a Research Cycle;
• Ensure that required secondary data review and/or analysis has been conducted in preparation of an assessment;
• Ensure that all research cycles are planned in line with the country strategy, relevant research and
• project objectives and with IMPACT’s research cycle and other relevant guidelines;
• Design research approaches and methodologies according to IMPACT’s requirements and principles as well as partners’ information needs;
• Compose and construct, in close coordination with GIS and data teams, qualitative and quantitative data collection tools;
• For each research cycle, prepare ToRs and ensure their validation by HQ before any data collection begins;
• Ensure relevant stakeholders and partners are engaged in research design and planning.

RESEARCH IMPLEMENTATION

• In close liaison with field officer(s), ensure that required enumerators are identified and trained for primary data collection;
• In close liaison with field officer(s), monitor data collection, ensuring its correct implementation in line with agreed TORs;
• In close liaison with field officer(s), manage assessment logistics, including with partner organizations, identifying assessment areas, facilitating design workshops, managing joint data collection processes, and facilitating joint analysis workshops;
• In close liaison with field officer(s), Ensure regular situation updates on data collection are produced and circulated to line manager, relevant colleagues and external counterparts. Provide support and follow up on identified challenges during the data collection process;
• Ensure that the line manager and IMPACT HQ research department are alerted to any issues that prevents full implementation of the methodology agreed in the approved TORs. Ensure that all changes to the methodology are documented throughout implementation, and that any change is formally validated by IMPACT HQ;
• Keep track of progress and delays of all assigned assessments throughout the research cycle. Ensure that delays or identified challenges for specific assessments are reported in writing and orally in a timely manner;
• In close liaison with field officer(s), Ensure logistics, financial, administration, security and HR processes directly related to ongoing and upcoming assessments are appropriately planned, implemented and coordinated with the relevant ACTED departments;
• Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines and with the ToRs;
• In close liaison with field officer(s), Ensure that data is revised and cleaned, and that all revisions are recorded;
• In close liaison with data colleagues Provide data analysis on primary and/or secondary data as per ToRs, ensuring that meaningful techniques are used to analyze the data collected;
• Ensure that data and its analysis are validated by IMPACT HQ before product drafting stage;
• Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing to external parties.

DRAFTING OF RESEARCH PRODUCTS

• Ensure the drafting of timely and accurate outputs that consolidate the analyses from each research cycle into relevant products such as factsheets, reports, briefs, presentations, etc which comply with IMPACT’s guidelines and quality standards;
• Ensure that products accurately reflect the information collected and that information is conveyed in a way that maximizes their impact in line with their intended use;
• Liaise with relevant GIS colleagues to ensure effective spatial representation of research findings in maps or interactive web-portals, as relevant;
• Follow the designated timeline of reports to be submitted to project partners and donors. Ensure that delays or identified challenges for specific assessments are reported in writing and orally in a timely manner;
• Maintain regular communication with country Management and IMPACT HQ on progress and deadlines for written products;
• Ensure that all written products are validated by IMPACT HQ before external release.

EXTERNAL ENGAGEMENT

• The (Senior) Assessment Officer will represent the REACH mission in relevant cluster and multi-sector meetings/ technical working groups (such as the Communication and Community Engagement Working Group and the Protection Cluster) in South Sudan. This specifically will include liaising with external partners to identify information gaps relating to community perceptions and working with external actors to fill these gaps in order to support the coordination of the broader humanitarian community. These include response coordination mechanisms such the Humanitarian Needs Overview and the Humanitarian Response Plan.
• Ensure that relevant partners are consulted and involved at all stages of research cycle: assessment preparation; data collection; data analysis; review of research products; product dissemination; and lessons learnt;
• After validation by the line manager, represent IMPACT in relevant meetings/ working groups;
• Follow up on issues identified by partners or during meetings / working groups;
• Promote an active use of datasets and research findings by partners and the broader humanitarian community for their decision making;
• After validation by line manager, present research findings to relevant third parties in order to enhance their use and impact;
• Ensure that all partner engagement and all external relations are clearly documented and communicated with the line manager and relevant colleagues;
• More generally, contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMPACT’s mandate, ethics, values and stand-point with regard to other actors.

KNOWLEDGE SHARING AND LEARNING PROCESSES

• In coordination with country management, support the conduct of monitoring and evaluation for each Research Cycle, as specified in the research ToRs and in line with IMPACT Guidelines;
• Generate and document robust lessons learned at the end of each Research Cycle;
• Ensure knowledge and learning processes are shared with other Units and teams within mission, and with HQ;
• When required, provide feedback to appropriate global organizational knowledge learning tools.

PROJECT CYCLE MANAGEMENT

For relevant projects, ensure compliance to project cycle management requirements and guidelines at all phases;

• Before project start, ensure the organization of a kick off meeting and the availability of key project management documentations to plan the efficient use of assets, financial and human resources;
• In close coordination with line management, finance and grants colleagues, monitor and regularly update the use of assets, financial and human resources, in full compliance with IMPACT’s guidelines; this includes maintaining an oversight of budget availability and expenditure for assessment activities;
• Ensure that project deliverables and requirements are tracked, met and complied to;
• Ensure that any issue in relation to project implementation is reported to the line manager, finance and grants colleagues, and HQ;
• Ensure that a project completion meeting is held and documented for all relevant projects;
• Support the line manager, finance and grants colleagues in drafting of relevant project narrative and financial reports;
• Other tasks as requested by supervisors.

TEAM MANAGEMENT AND CAPACITY BUILDING

• As relevant, line management of national and international assessment team members;
• For staff under his/her responsibility, and in close consultation with line manager, conduct of appraisals, provision of regular feedback, and participation in career management;
• Prepare and follow up work plans with each staff member that directly reports to him/her;
• Conduct regular meetings with relevant national and international assessment staff members to assess progress in relevant research cycles and to review work plan;
• For all activities, ensure that all assessment and field teams are comprehensively briefed on objectives, expected outputs and that the overall implementation strategy is clearly understood;
• Ensure that project/field staff are given required training and resources to achieve their tasks in line with IMPACT and project requirements;
• Be available to provide regular support and technical backstopping; regularly debrief team members to receive feedback on the progress of an activity;
• In coordination with line manager, contribute to conduct induction for new staff members, including training in basic technical competencies for research design, implementation and analysis;
• Support to the line managers and specialists in the development and implementation of capacity training plans for team members.

MAINSTREAMING OF AAP INTERNALLY

The (Senior) Assessment Officer will build on the AAP pillar’s work to further develop the mission’s strategy for mainstreaming AAP, for instance through integrating AAP in REACH research cycles, developing strategies to communicate research findings back to affected populations, delivering trainings on AAP to field staff and identifying and maintaining partnerships with key actors relating to AAP and CE.

INTERNAL COORDINATION

• Actively participate in regular team meetings;
• Ensure regular coordination and exchange with relevant colleagues;
• Engage in the development and implementation of IMPACT’s strategy in South Sudan.

DATA CONFIDENTIALITY AND PROTECTION

The (Senior) Assessment Officer will maintain the strictest confidentiality on all data collected and related

processes, ensuring full compliance with IMPACT’s data protection policy and SOPs. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.

REQUIREMENTS

• Excellent academic qualifications, including a degree in a relevant discipline (international studies, development, humanitarian response, human rights, political science etc.);
• For Assessment Officer, at least 1-2 years of relevant working experience in humanitarian or development settings, previous experience in other IMPACT/REACH missions is preferred; for Senior Assessment Officer, at least 3 years of relevant working experience in humanitarian or development settings, previous experience in other IMPACT/REACH missions is preferred;
• Technical knowledge of or field experience relating to accountability to affected populations and/or protection and/or social cohesion/conflict sensitivity, required;
• Excellent analytical skills including experience with qualitative analysis, required; experience in quantitative analysis an asset;
• Excellent communication and drafting skills for effective reporting;
• Excellent team management skills;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Prior knowledge of the region is an asset;
• Familiarity with the aid system and understanding of donor and governmental requirements preferred;
• Fluency in English required;
• Ability to operate Microsoft Word and Excel is required;
• Previous experience with InDesign and other Adobe Creative Suite Products an asset;
• Ability to use Nvivo or other qualitative data analysis softwares an asset;
• Ability to work independently required.

COMPENSATION AND BENEFITS

• For this position, salary between 2’460 CHF and 2’880 CHF monthly (before income tax), etc as well as a monthly living allowance of 300 USD
  NB - IMPACT salaries are strictly determined by our salary grid depending on the grade of the position and the level of education of staff. A location-dependent security and/or isolation adjustment is then applied as a recognition that some staff are required to work in difficult places where living and working conditions are much more difficult than elsewhere.
• Accommodation and food provided in a guesthouse. NB – IMPACT is hosted by ACTED in this country
• Enrolment in Swiss private pension fund (Swisslife – approx. 9.975% of staff gross salary), health insurance, life insurance and repatriation assistance
• Flight tickets every 6 months & visa fees covered (in-country travel costs and professional expenses are fully covered)
• R&R after 3 months (flight ticket up to 500$ + 200$ of living allowance)
• Contribution to the luggage transportation: between 20 and 100 kgs, depending on the length of the contract (+ luggage and personal property insurance)
• Annual leave of 36 days per year. Public holidays of the country of assignment. Family/compassionate leave when applicable.
• Predeparture induction - 3 days at IMPACT Initiatives’s HQ in Geneva + one week pre-departure training in ACTED HQ in Paris, including a 4-days in situ security training;
• IMPACT prioritizes the psychological safety of its staff and the health insurance provided covers, among others, up to 1000 € per year of psychosocial counselling fees
• This is not a family duty station

How to apply

Please apply at the following link: REACH (Senior) Assessment Officer for Juba, South Sudan | Impact (impact-initiatives.org)

BACKGROUND ON IMPACT INITIATIVES

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, which includes i) the REACH Initiative aimed at facilitating the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, ii) the PANDA Initiative aimed at directly supporting key aid actors in improving the effectiveness, efficiency, and efficacy of their programmes, and iii) the AGORA Initiative aimed at promoting localised and multi-sectoral aid action in support of the recovery and stabilisation of crisis-affected communities.

The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED and the two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

COUNTRY PROFILE

Since the onset of the South Sudanese crisis in 2013, hundreds of thousands of people have been fleeing the conflict in South Sudan and an estimated 8.4 million are expected to be in need of humanitarian assistance as of 2022. Severity of food insecurity continues to grow due to compounding shocks amplified by intensified sub-national violence, three consecutive years of widespread flooding, localized dry spells, indirect effects of COVID-19, and an ongoing protracted macro-economic crisis with heightened poverty and vulnerability (more than 80% of the population is reportedly below the poverty line). As a result, the prices of food items continue to be high and access to basic goods and services has become a challenge in some parts of the country due to partially dysfunctional markets and reduced purchasing powers due to disrupted livelihoods.

In Sudan, clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) broke out on 15 April 2023. Fighting has been concentrated in densely populated urban centres, starting in Khartoum but quickly spreading across the country. These clashes have triggered waves of forced displacement, both internally as well as to neighbouring countries, including Central African Republic, Chad, Egypt, Ethiopia, Libya, and South Sudan. The operating environment for humanitarian actors has also been constrained due to insecurity.

This latest crisis comes amidst a complex and protracted humanitarian context in Sudan, with 15.8 million people estimated to be in need – the highest in a decade – before these events. Sudan faces persistent environmental risks, including recurrent flooding events, droughts, and locust invasions, in addition to widespread food insecurity and economic challenges. Prolonged internal displacement, high refugee caseloads, and continual pockets of inter-communal conflict further exacerbate needs and vulnerabilities.

More information can be found here.

We are currently looking for a Projects and Funding Officer to oversee our project development and grant management activities for South Sudan and Sudan.

• Position:Projects and Funding Officer
• Contract duration:6 months
• Location: Juba, South Sudan, with frequent travel to Nairobi to interact with the Sudan team
• Starting Date: January 2024

FUNCTIONS

Under the management of the 2 Country Coordinators (CC) for South Sudan and Sudan, the Projects and Funding Officer (PFO) is responsible to support the identification, development and management of grants in the region. The ideal candidate would be eager to work within a dynamic and motivated team and will have a clear focus on project development as a tool to improve the efficacy of the humanitarian response in the region. The current split of work between the two countries may vary according to priorities, and will be determined together with the 2 CCs.

RESPONSIBILITIES

The PFO’s responsibilities include the following:

1. SUPPORT TO POSITIONING AND FUNDRAISING

All of the below tasks are in support of the CC, and involvement may vary according to the profile, seniority and context.

Context Analysis

• Support to analysing the related countries socio-economic situation, (donor) trends, funding trends, needs and gaps
• Regularly conduct stakeholder analysis, who does what and where
• Alert the Country Coordinators (CCs) of gaps and emerging needs in order to trigger donor discussions/assessments in a timely manner

Strategy development and Fundraising

• Contribute to the development of a mission programme strategy in alignment with IMPACT global strategy and road map through engagement with external actors, context monitoring, and relevant focal points
• Based on the IMPACT strategy, support the identification of funding opportunities and donors to ensure funding continuity as well as support the diversification of IMPACT’s donor portfolio through tracking funding opportunities, also potentially engaging with donors and donor working groups.
• In line with IMPACT strategy and expertise, contribute to partners mapping, to support identifying potential relevant international and/or local partners (academia, think tanks, national and international NGOs, private sector partners, etc.)

External relations

• In coordination with the CCs, support the overall cooperation with IMPACT’s sister organisation ACTED (hosting IMPACT in its field of operations) in relation to project development and grants management ensuring communication is regular and timely and synergies are sought and built.
• Contribute to establishing, maintaining and improving active and regular working relationships with donors and, where relevant, act as point of contact for all formal/informal donor communication
• Establish, maintain and improve active and regular working relationships with IMPACT partners, NGOs, UN agencies, relevant working groups, consortia and academia in relation to project implementation and proposal development.
• Maintain an up to date directory of donors, international and local NGOs, other partners and stakeholders
• Ensure fundraising activities are appropriately tracked in the Funding Tracker (or similar tool), which is updated on a regular basis to log in latest negotiations and proposal possibilities with donors.

2. GRANT MANAGEMENT

Proposal Development

• Oversee project proposal conceptualisation (problem statement, logframe), and the development of other fundraising documents (Expressions of Interest, concept notes) in line with IMPACT country strategy and donor requirements and in close collaboration with IMPACT/hosting partner Field and HQ PIPD and finance
• Liaise with the CC, Research Managers, Operations manager and other relevant departments to ensure proposals are relevant and technically sound, as well as with other internal stakeholders such as Finance for the budget and other budget related documents (e.g. budget narrative)
• Ensure that learning from previous projects (e.g., lessons learnt and best practices) is incorporated into new proposals
• Ensure validation of all proposals before submission to IMPACT HQ PIPD, and validation from IMAPCT HQ PIPD, as well as relevant HQ partner’s through partner’s field focal point (where relevant) is sought.
• Ensure follow up tool (such as the fundraising tracker) is correctly up to date.
• Address and coordinate the timely response and submission to all comments by donors on proposals in liaison with relevant staff in country, IMPACT HQ PIPD and Finance teams.

Contracting

• In coordination with the CC and IMPACT HQ, review/negotiate proposals and/or contracts with donors, ensuring requirements are clear and understood
• Contribute to due diligence exercises of funding partners in liaison with HQ

Project Implementation and Follow up

• Ensure the timely completion of grant related processes such as Project cards, Monthly Reporting Follow Up (RFU) and Reporting Deadline Tracker
• Ensure timely Kick-off meetings are held involving all project components and focal points
• Ensure the establishment and regular update of project progress, key findings and success stories (including key M&E findings – where relevant)
• Ensure that all contractual obligations are clearly defined and communicated internally in terms of deliverables as well as narrative and financial reporting requirements, in close coordination with HQ PIPD and (as relevant) with partner’s PD and finance department
• When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and suggest potential solutions that would meet donor rules
• Ensure ad hoc requests from donors are addressed in liaison with the CC, Programme and support teams
• Implement and oversee the project specific filing system for grant management and ensure it is regularly updated.
• Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points

Reporting

• Oversee the development of quality project narrative and M&E reports (in support of donors’ requests), reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with IMPACT HQ PIPD and finance
• Liaise with Program teams when preparing reports, and with Finance to ensure coherence and alignment between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
• Oversee the monthly RFU and ensure smooth and regular communication with IMPACT HQ PIPD
• Where relevant, ensure regular coordination with partner’s Project Development, Finance and other FLAT departments at all stages of project development and implementation, including consultations for donor discussions, participation in project kick off and lessons learnt meetings, and drafting of donor reports or amendment requests

Partnerships

In close liaison with and under the supervision from the CC:

• Contribute to identifying potential partnerships for providing operational and/or technical support for IMPACT programs
• Contribute to due diligence and vetting of partners in close liaison with IMPACT PIPD and partner’s FLAT departments.
• In coordination with HQ PIPD, facilitate or take part in discussions with implementing partners, including in relation to formalizing contractual modalities (due diligence and outline of contracts)
• Ensure partners have a clear understanding in terms of IMPACT policies, procedures, compliance, programmatic and financial reporting requirements
• Where relevant, review partner reporting regularly and flag any issues in a timely manner to RC, CC, Finance and partner focal points, and suggest potential solutions
• Where relevant, act as field point of contact for all formal/informal implementing partner communication

3. MONITORING AND EVALUATION

• Ensure a clear M&E framework for each ongoing project is developed based on project proposals, implementation plans, and donor reporting requirements (including contractual monitoring and evaluation indicators to be tracked as part of activities)
• Ensure M&E policies and procedures are implemented, maintained and tracked for reporting purposes
• Ensure that M&E findings are reflected and their recommendations are incorporated in future concept notes, proposals, donor reports and implementation plans

REQUIREMENTS

• Excellent academic qualifications, including a Master’s degree in a relevant discipline (International Relations, Political Sciences, Social Research, Economics, Development Studies, or similar), required;
• Familiarity with the humanitarian coordination system, and understanding of donor and governmental requirements, required;
• Excellent communication and drafting skills for effective reporting; required
• Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint, Office 365, the Adobe package and Trello required;
• Coordination, organisational and planning skills required, including ability to manage large workloads, effectively meet deadlines, through an excellent ability to multi-task and prioritise in complex environment;
• A self-starter with a proven ability to work independently;
• Past experience in field work is desirable;
• Solution-oriented, flexible, and open-minded, including ability to operate in a cross-cultural environment required
• A sense of curiosity, the drive to improve the humanitarian sector, and ability to see the big picture.
• Fluency in English required;
• Working knowledge of Arabic will be an asset
• Ability to operate in a complex and challenging security environment

COMPENSATION AND BENEFITS

• For this position, salary of 2’400 CHF monthly (before income tax), etc as well as a monthly living allowance of 300 USD
  • NB - IMPACT salaries are strictly determined by our salary grid depending on the grade of the position and the level of education of staff. A location-dependent security and/or isolation adjustment is then applied as a recognition that some staff are required to work in difficult places where living and working conditions are much more difficult than elsewhere.
• Accommodation and food provided in a guesthouse. NB – IMPACT is hosted by ACTED in this country .
• Enrolment in Swiss private pension fund (Swisslife – approx. 9.975% of staff gross salary), health insurance, life insurance and repatriation assistance
• Flight tickets every 6 months & visa fees covered (in-country travel costs and professional expenses are fully covered)
• R&R after 2-3 months (flight ticket up to 500$ + 200$ of living allowance) if duty station allows
• Contribution to the luggage transportation: between 20 and 100 kgs, depending on the length of the contract (+ luggage and personal property insurance)
• Annual leave of 36 days per year. Public holidays of the country of assignment. Family/compassionate leave when applicable.
• Predeparture induction - 3 days at IMPACT Initiatives’s HQ in Geneva + one week pre-departure training in ACTED HQ in Paris, including a 4-days in situ security training;
• Enrolment in IMPACT Initiatives Research Foundational Learning Programme within the first 3 months from the start of contract.
• IMPACT prioritizes the psychological safety of its staff and the health insurance provided covers, among others, up to 1000 € per year of psychosocial counselling fees

How to apply

Please apply at the following link: IMPACT Projects And Funding Officer – South Sudan And Sudan, based in Juba | Impact (impact-initiatives.org)

The German Red Cross (GRC) is part of a worldwide community assisting victims of conflicts and disasters and people affected by social or health related crises. The Red Cross / Red Crescent Movement provides vulnerable people with assistance and adheres to the seven Fundamental Principles of the Movement: Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity and Universality. The German Red Cross assists in disaster response, rehabilitation and capacity building projects on appeals of their sister organisations within the Movement.

Project Delegate Food Security and Livelihoods (m/f/d), South Sudan

GRC is currently seeking a Food Security and Livelihoods Project Delegate (FSL) (m/f/d), South Sudan to support the South Sudan Red Cross (SSRC) in the implementation of a project funded by the German Federal Ministry for Economic Cooperation and Development (BMZ). The project focuses on creating livelihood opportunities, increasing food security, and promoting communal social cohesion in four counties across Western Equatoria region. The Project Delegate will work closely with SSRC to support the implementation of various activities, such as vocational trainings, marketing and business trainings, distributing start-up kits and offering agricultural trainings. Additionally, the Delegate will collaborate with SSRC to organise social cohesion activities, such as training sessions in mediation, promoting conflict-sensitive communication, and facilitating radio talk shows.

The Delegate will be part of an experienced team of international and national staff under the line-management of the GRC Country Representative.

Starting date: 01.03.2024

Duration: 18 months (until 31.08.2025), with possibility for extension

Location:Juba, South Sudan (with regular travel to project regions)

Main duties & responsibilities:

• Project Management: Support SSRC in the implementation of the project
• Reporting: Preparing regular narrative and financial reports in accordance with donor and Red Cross formats and regulations
• Capacity Building: Training and building the capacity of local SSRC staff and volunteers, to support sustainable food security and livelihoods initiatives
• Conflict Sensitivity: Integrating conflict-sensitive approaches into project design and implementation to ensure programs do not inadvertently exacerbate tensions or conflicts within communities
• Community Engagement: Promoting community participation and engagement in project design and decision-making processes, ensuring that programs meet the specific needs and preferences of the affected population
• Monitoring and Evaluation: Support SSRC in the establishment and maintenance of monitoring systems
• Stakeholder engagement, partnerships and Coordination: Together with SSRC, collaborate and coordinate with various stakeholders, including government agencies, non-governmental organisations, and other development/humanitarian actors, to coordinate efforts and maximize the impact of food security and livelihood interventions
• Emergency Response: Contribute to drafting concept notes and proposals and being prepared to respond to food security and livelihoods emergencies

Required Competencies & Skills:

• 3+ years of Food Security and Livelihoods (FSL) experience with a focus on economic inclusion, vocational education, entrepreneurship and microfinance
• Strong project management skills, including expertise in Project Cycle Management (PCM), the use of participatory methods, and experience with monitoring systems to track progress and results
• Strong analytical skills in assessing livelihoods and economic security in relief/recovery contexts
• Proficiency in training local staff and enhancing community engagement and accountability
• Experience in conflict-sensitive approaches and community-based social cohesion activities
• Experience in stakeholder engagement with diverse partners, including NGOs and government agencies
• Excellent communication skills, with the ability to build relationships at all levels while considering cultural and language differences
• Experience in working with Red Cross / Red Crescent Societies is a strong asset
• Oral and written fluency in English; knowledge of German would be an asset
• Excellent computer skills (spreadsheets, word-processing, databases and other programs)
• Readiness to travel to and work in remote areas essential. Experience of living and working in insecure and conflict-affected environments is an asset
• Ability to work independently and as a team member
• Ability and agreement to adhere to the Red Cross Red Crescent Fundamental Principles
• Ability to complete a thorough medical screening process 'working abroad under specific climate and health conditions'
• Valid Driving Licence

What we offer you:

You will be part of a highly motivated professional and multicultural team. We offer a compensation package in accordance with the collective employment agreement of the GRC, along with an expatriation allowance for the duration of your mission, as well as accommodation in an RC compound. In addition to a full insurance package, GRC is covering a home flight within a 12-month period of assignment. You are entitled to Rest and Recreation (R&R) every eight weeks. You will benefit from a comprehensive training package and receive briefings and coaching prior as well as during and after your mission. Medical check-ups and Psychosocial Support Service are included in your assignment.

How to apply

Kindly apply by submitting your application by using the GRC online application system until January 10th, 2024.

https://karriere-beim-drk.de/6183q

Please note that due to the travel and visa regulations and the guidelines of our partners in the Red Cross and Red Crescent Movement certain vaccinations are required for this delegate position. Candidates on the short-list for this position will be asked to disclose their vaccination status.

We point out that the selection and nomination processes for this international delegate position may demand that information concerning your person be shared with involved Red Cross and Red Crescent Movement partners (IFRC, ICRC, National Society). This may include transmission into countries that do not apply data protection standards comparable to those of the European Union.

Role: MEAL Coordinator

Publication date: 11/12/2023

Deadline: 29/12/2023

Starting date: 15/01/2024

Duration of contract: 1 year with the possibility to extend upon good performance.

Country: South Sudan

Duty Station: Juba, with assignments in Lakes State, and Equatoria States

Language Proficiency:

Strong working knowledge of English (spoken and written);

Knowledge of Arabic, Italian or French will be an asset.

Reporting structure:

1st Country Representative

2nd Regional Manager

Aim of the position:

The purpose of the MEAL manager is to develop and implement an integrated monitoring strategy and framework to formulate a clear and operational mechanism for monitoring and evaluation, including community liaison and AAP strategy, with fields needs assessments.

Main tasks and responsibilities:

• Develop an integrated monitoring strategy and framework to formulate a clear and operational mechanism for monitoring and evaluation including community liaison strategy with fields needs assessments;
• Develop logical/results frameworks and monitoring plans with tools for all AVSI programs/projects;
• Under each project and based on the project logical framework, support the MEAL team in designing and developing specific methodologies and tools for planning, monitoring, evaluation and capitalization of lesson learned;
• Ensure that all processes, methodologies and tools are age/gender sensitive;
• Support M&E staff assigned for each project in applying M&E standards around project planning meetings, baseline studies, data collection tools, monitoring missions and evaluations;
• Provide technical assistance and support M&E team to implement M&E plans/processes and to collect data, particularly quantitative and qualitative information from various sources;
• Develop a clear data management system for tracking and verifying programmatic performance particularly against the targets and achievement on outputs and outcomes levels;
• Develop validation data process along with the Information System team to ensure accurate and reliable data collected and archived;
• Make sure reporting deadlines are respected and M&E teams reports are submitted timely.
• Ensure coaching and capacity building for the MEAL Team as well as their engaged participation in the relevant MEAL activities, as needed;
• Ensure the MEAL department conducts information delivery and feedback sessions with beneficiaries to guide them in expressing their needs and seeking help;
• Lead the process of mid-term and/or final evaluation intervention under various projects, set up team reflection around evaluations results and how to communicate results effectively to project/program teams;
• Support recruitment and management of external consultants, and data collection teams for specific projects;
• Ensure that critical MEAL findings and recommendations are discussed and addressed by Program teams and management;
• Supervise the MEAL staff including community liaison and Information system teams;
• Promote coordination with the Communication department to ensure data analyzed and results achieved are effectively communicated;
• Follow-up the yearly strategy implementation of the community liaison teams to make sure the Outreach and other assessments and coordination activities are done timely and according to the projects needs under each geographical area;
• Provide grant proposals and reports with accurate, quantitative and qualitative data;
• Contribute to the development of new project proposals by drafting TOC and log frames, budgeting for MEAL activities etc., in coordination with the program and finance department;
• Ensure proper coordination within AVSI South Sudan Mission departments and sectors;
• Represent externally AVSI in MEAL working groups and establish networking with other organizations to share M&E learning and good practices; for consortium-based projects, ensure that AVSI MEAL department work closely with the partners in developing monitoring plans and following their implementation.

When required, the MEAL Manager will also:

• Provide support and training to AVSI South Sudan staff;
• Provide support to AVSI ESA (Eastern and Southern Africa) MEAL departments and review in the design of data collection forms, tools and processes;
• Provide training to AVSI ESA MEAL team to leverage geographic data for map production and use in geographic information systems (GIS).

Essential requirements:

Education:

University Degree in Political Sciences, Public Administration, International Affairs, Economics or a related field (anthropology, sociology, statistics);

Work experience:

At least 3/4 years of professional experience in humanitarian and/or development organizations in a similar position;

Previous work experience in the ESA region represents an asset.

Required skills and experiences:

Hard Skills:

• High level ability in quantitative as well as qualitative research methods;
• Significant experience in designing and maintenance of management information systems and tools (a good knowledge of ActivityInfo represents an asset);
• Excellent analytical skills and ability to effectively use different statistical packages;
• Knowledge of Humanitarian Essentials, Sphere, CHS and other international humanitarian guidelines;
• Ability to coordinate and manage a team;
• Experience in training/mentoring staff (capacity building to local staff is paramount for the position);
• Solid experience in proposal writing (ToC, log frames) and strong knowledge of PCM;
• Ability to communicate scientific data to communities, program staff, and partners in a simple and clear manner.

Soft Skills:

• Teamwork and team building skills, capacity building skills;
• Dynamic and mature personality, able to oversee multiple tasks, prioritizing and delegating as required;
• Excellent communicator. Problem solving ability. Good inter-personal and conflict resolution skills;
• Leadership and management skills; ability to build trust and enforce procedures;
• Team-player with good inter-personal skills; committed to team-building.

How to apply

Please go on our Website Avsi.org and apply.

The Head of Mission (South Sudan) of the International Cooperation (CCI) of Caritas Luxembourg, under the direction of the Head of International Cooperation, is responsible for all Caritas Luxembourg activities in South Sudan and represents the organization with the relevant authorities and other partners for all matters that are directly related to the South Sudan programme.

The workplace is Torit, South Sudan, with missions within the country.

Responsibilities and tasks

1. Ensure the implementation of the Caritas Luxembourg South Sudan programme and monitor the implementation of the South Sudan Country Strategy; revise and develop the new one when necessary in coordination with Headquarters.
2. Provide technical guidance, including project cycle management, M&E and budget management, for the overall management and administration of the programme, following Caritas Luxembourg’s policies and regulations.
3. Supervise budgeting and monthly budget monitoring for the South Sudan programme, and office; ensure funds are used in line with Caritas Luxembourg and donor policies and procedures, and according to the plans and objectives; ensure that bookkeeping and reporting are carried following the Caritas Luxembourg’s and the donor’s requirements.
4. Directly manage the Programme Coordinator and Resource Manager, and oversee all Caritas Luxembourg staff in South Sudan to ensure they receive adequate support.
5. Serve as the ultimate decision-maker in South Sudan for matters of staff and asset security; ensure the rollout, implementation and updating of the Local Security Plan.
6. Nurture and establish relationships with relevant government partners/agencies, INGOs, local NGOs, donors and other international development partners in relation to the Caritas country programme; explore new partnership and funding opportunities.
7. Be the point of reference for the Desk Officer (at Headquarters) on all matters related to the projects/programmes and provide him/her with all necessary information.

Candidate profile

• Degree in rural development, international development, economics, development studies, and/or related field.
• At least 10 years’ working experience in an international NGO or international organization, with substantial experience managing a large team/ being in a senior leadership role in a field location.
• Excellent knowledge and skills in financial management, project management, and human resource management.
• Experience working in conflict and post-conflict contexts, preferably in the areas of rural development, livelihood security and nutrition.
• Excellent English skills: reading, speaking, listening and writing. French is desirable.
• Track record in effectively motivating a program team and creating relationships with government partners.
• Experience in managing the EU-funded and UN-funded projects desirable.
• Good negotiation and communication skills.
• Commitment to working with diverse local communities and cultures; respect for local culture and traditional beliefs.
• Willingness to travel to project field sites in remote areas.
• Excellent soft skills and ability to be a good team player; track record in effectively motivating a program team and creating relationships with government partners.

How to apply

Applications accompanied by a CV, criminal record (bulletin n°3), copies of diplomas and work certificates should be sent until 08.01.2023 to the attention of Mrs. Claudia PEREZ at secretariat.cci@caritas.lu. A pre-selection will be made on the basis of the applications.

The information collected is processed to enable Caritas Luxembourg to manage the applications it receives. It is intended for the members and services of Caritas Luxembourg, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of personal data (RGPD).

Role & Responsibilities
Oversee the provision of the logistical support for the country programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace & Working conditions
Field based position in Juba, South Sudan with regular visits to other South Sudan field bases. Working and living conditions may be very different to that previously experienced.

Starting Date / Initial Contract Details
As soon as possible. Full time, 24 months.

Key Activity Areas

Logistics Management – Supply chain

• Ensure proper supply chain management practices and procedures are in place and maintained. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
• Share information on the assessments and proposed interventions, provide overviews of logistics requirements for the development of project proposals and subsequent projects. Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources.
• Manage the procurement process in an efficient and cost-effective manner. Ensure capacity for procurement planning and coordinate procurement planning. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.
• Ensure transportation of freight by land, sea and air; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Capture pipeline information and coordinate the management of the supply chain ensuring regular transmission of order status, stock levels and shipment status to project and logistics staff.
• Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies.

Logistics Management – Resources

• Ensure the management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised and recorded.
• Supervise all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost-efficient manner. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement, reporting, and training, authorisation, supervision and co-ordination to ensure optimum availability, & accountability.
• Support the proper management of existing field bases, establishment of new ones and closing of existing. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities. Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair’s mandate, ethics and values.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Financial management

• Compile and validate the logistics component of all base and project budgets.
• Ensure good communication and cooperation between the Logistics and Finance departments.
• Ensure Logistics staff are well aware of and adhere to applicable Finance procedures.

Staff Management

• Manage staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
• Ensure that all logistics and programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and supply chain procedures.
• Provide line management to DLM and matrix line management to Project Support Managers and ERT Logs Coordinator

Quality Management

• Promote and use the Medair file storing and sharing systems, ensuring that all guidelines are used.
• Develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work.
• Ensure projects are supported in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.

Delegated Responsibilities

• Responsible for the development, implementation and roll-out of the Logs related modules of MedEx Supply Chain Management software in the South Sudan Country Programme, in consultation with the Medair global MedEx project team.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics/ training in Supply Chain Management, Business Management/ related field.
• Strong working knowledge of English (spoken and written).

Experience

• Minimum 4 years relevant logistics and management experience in emergency and/or development context.
• Experience of budget management and the ability to prepare timely, complete and accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector.
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.
• Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO’s and local authorities world-wide. Technical understanding of mechanical equipment.
• Able to develop and maintain effective relationships with internal and external stakeholders.
• Capacity to work under pressure & tight deadlines. Diplomatic, especially for working with authorities & suppliers.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Role & Responsibilities
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care, the MHPSS Project Manager develops, leads, monitors and evaluates the assigned MHPSS project(s). This involves effectively managing and reporting on the projects in line with the objectives, timeframe and budget. Other important aspects of the role include managing and training local staff to meet international quality standards in mental health care delivery, encouraging beneficiary participation, liaising with other stakeholders and anticipating, planning, and contributing to the development of MHPSS components for new health and protection project proposals and reports.

Project Overview

Medair’s goal in Leer County is to reduce morbidity and mortality in vulnerable populations through the provision of emergency health, nutrition and WASH (water, sanitation and hygiene) services, and to improve the mental and psychosocial wellbeing of affected populations.

Workplace & Working conditions
Field based position is based in Leer County, South Sudan.

Starting Date / Initial Contract Details
ASAP. Full time, 12-18 months.

Key Activity Areas

Mental Health and Psychosocial Support Project Management

• Manage the assigned MHPSS projects in order to meet the project objectives within budget and within the allotted time frame, reporting promptly operational concerns to Project Coordinator (PC) and Health Advisor (HA)
• Provide strong leadership of the assigned MHPSS projects, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities (where applicable) and local staff
• Contribute to development and implementation of an appropriate and effective MHPSS strategy including proactive planning for responsible exit in consultation with PC and HA
• Set clear objectives and indicators for MHPSS activities in collaboration with the PC, HA, Health Project Manager, field managers and, where appropriate, with the local communities
• Continuously monitor and supervise MHPSS activities, evaluating progress through outputs and impacts using both quantitative and qualitative data involving the MHPSS team in analysis and taking appropriate action as needed to ensure continued progress
• Provide input into the integration of beneficiary participation and accountability in all aspects of the project
• Ensure accurate and timely reporting of all MHPSS activities according to Medair, donor and other applicable timeframes and formats
• Develop new proposals, linked to the assessed needs and gaps and the Medair country strategy, in conjunction with the field team and HA
• Develop strategy and mechanisms to integrate mental health and psychosocial support into Medair programs
• Develop a comprehensive monitoring and evaluation framework for MHPSS programs, analysing data trends and best practices with subsequent learning to inform MHPSS strategy and programming. Contribute to develop and implement integrated referral mechanism
• Coordinate with protection partners to address the protection issues for the beneficiaries
• Ensure holistic services for survivors of gender-based violence including clinical management and psychosocial support
• Oversee the implementation of PSS activities in care groups (CGs), Child Friendly Spaces (CFS) and mhGAP-HIG.
• Work closely with MoH and Health programme staff in supporting management and follow-up of SGBV patients.

Staff Management

• Line-manage the MHPSS Manger, including day-to-day management, development and training, appraisals, etc.
• Provide technical oversight/support to the MHPSS Supervisors and BCC Officer in order to implement PSS activities through Care Groups, Child Friendly Spaces and mhGAP-HIG
• Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback
• Provide coaching and technical supervision to staff in order to develop ownership for MHPSS activities
• Assess the training needs of MHPSS staff and ensure that appropriate training is conducted

Financial Management

• Manage the MHPSS allocated funding within the Health budget for the assigned activities and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance

Communication and Coordination

• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned MHPSS team, Medair in-country and GSO advisors and other relevant stakeholders, with the objective of ensuring good cooperation and partnerships
• Participate in protection, MHPSS TWG, GBV and health meetings as appropriate, in liaison with HA and other MHPSS staff.

Logistics

• Ensure timely procurement of psychotropic medicine, equipment, and medical supplies for delivery of the project
• Liaise, as necessary, with the logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly

Quality Management

• Promote and use the Medair information management systems and other operating procedures, ensuring that all standardised formats are used and guidelines are followed
• Ensure MHPSS projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. Sphere, CHS and IASC guidelines
• Ensure quality treatment and follow-up of mental health patients in line with the treatment guidelines.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• Psychiatric Nurse/Social Worker
• Degree in Global Mental Health
• Medical doctor or nurse with mental health qualification
• Strong working knowledge of English (spoken and written).

Experience

• 2 years’ post-qualification professional experience
• At least 1 year management experience
• Minimum of 1 year’s experience working as MHPSS manager overseeing mental health/ psychosocial/ protection projects in humanitarian sector
• Familiar with Microsoft Office programs, in particular Word, Excel, Outlook and PowerPoint.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Org. Setting and Reporting

The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This position-specific job opening is being advertised for the position of Administrative Officer in Juba, (South Sudan). The incumbent reports to the Head of Office, OCHA South Sudan.

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

Human Resource Management

• Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Represents the Department/Unit at Departmental Panels and appointment bodies.
• Reviews post incumbency reports for purposes of vacancy management and staffing table control.
• Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.

Budget and Finance

• Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
• Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures.
• Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.

General Administration

• Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.
• Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
• Produces major/complex reports for management.
• Provides expert guidance and leadership to more junior staff.
• Performs other related duties as required, e.g, reviews of Secretariat offices and departments at headquarters/missions, operational travel programme, adequacy of departmental space requirements, and technology requirements.
• Performs other related work as required.

Competencies

PROFESSIONALISM:
Knowledge and understanding of humanitarian, emergency relief assistance and related humanitarian issues. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet, and other databases. Ability to apply judgment in the context of assignments given, work under pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EMPOWERING OTHERS: Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.

Education

An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law, or related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of progressively responsible experience in administration, finance, human resources management, or related area is required. Relevant experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable. Experience in a humanitarian context in the UN Common System or other comparable international organization is desirable. Experience in the region (North-East Africa) is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

The evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and the availability of the funds. Staff members are subject to the authority of the Secretary-general and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. An impeccable record for integrity and professional ethical standards is essential.

External candidates (including OCHA temporary appointees and OCHA national field staff) who are selected for a position in field duty stations may be strategically placed on a fixed term appointment limited to a specific position or to a specific country office in accordance to the paragraph 2.2 (b) of administrative instruction ST/AI/2013/1 on the administration of fixed-term appointment which provides that an FTA may be granted to individuals who are "(b) Selected but not reviewed by a Secretariat review body for appointments limited to specific entities".

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply

Apply here.

Job Title: Team Leader – Conflict Sensitivity

Department: Programming

Division: Programme

Duty Station: Various

Line Manager. Programme Manager

Line Management Responsibility: Protection Officers and support staff

Position Type: Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

Overview:

NP has been implementing protection and peace-building projects in South Sudan since 2010. Currently, in South Sudan, NP’s program in South Sudan is comprised of 11 static field teams in six states and one administrative area, providing emergency protection, social cohesion – and violence prevention among communities affected by conflict. NP also operates a mobile response team in Upper Nile and Unity States in response to the April 2023 Sudan crisis.

Job Summary:

The Team Leader (TL) is responsible for the on-site management of an NP field team. This entails ensuring the effective implementation of NP’s programming while providing for field-based personnel management, financial and administrative functions, coordinating with Juba HQ regarding logistics and procurement and ensuring compliance with NP’s policies and procedures. The TL is the primary representative of NP at coordination meetings with NGO partners and government authorities and departments in the field team’s area of operation

This specific TL position will be responsible for a conflict sensitivity project, implemented in collaboration with a partner organization who works in WASH, FSL and shelter. This specific project will be responsible for conducting conflict sensitivity assessments for our partner’s interventions, as well as more broadly for the AoO, and producing high quality reports for publication. The TL will also oversee interventions aimed at promoting social cohesion within the returnee and refugee populations from Sudan as well as with host communities.

Key Responsibilities:

Programme Implementation

• Responsible for the overall planning, implementation, monitoring and reporting, and general administration of NP projects in the TL’s respective field location in accordance with the project description and in accordance with policies, donor agreements and guidelines
• Lead and coordinate conflict sensitivity assessments to understand the needs and vulnerabilities of returnees and refugees from Sudan
• Work collaboratively with partner organizations, especially the consortium member, to ensure a comprehensive assessment and implementation approach leveraging the technical expertise of each organization
• Programmatic responsibility is of paramount importance. The TL must ensure that the activities being implemented follow NP’s UCP methodology, and have relevance for the project they are implementing
• The TL must participate in activities, leading the team by example, mentoring, coaching, and stepping in to fulfill roles as necessary to advance conflict sensitive practices and principles
• Leads, guides and supports their NP field team in proactive and reactive activities, guiding the team on implementation and emergency response as needed
• Oversee the production of high-quality reports based on assessment findings
• Design and implement social cohesion activities that foster positive relationships among returnees, refugees and host communities
• Engage with communities to ensure their active participation in the humanitarian response and gather insights and feedback on the interventions

External coordination and accountability

• In line with UCP, the TL builds effective networks and collaborative relationships, strengthens communication and coordination with partners, communities, NGOs and local- and state-level government stakeholders and protects NP’s integrity and accountability
• Takes prompt and appropriate action to resolve existing and anticipated problems and address the concerns and complaints of stakeholders

Monitoring and reporting

• Carries out regular field supervision and monitoring of activities and processes in which project funds, materials and equipment are utilised and verifies progress and quality of work done in accordance with monitoring and evaluation systems and indicators
• Implements NP procedures for internal monitoring, smooth implementation, and reporting of emergency activities in accordance with project objectives and indicators (as contained in log frames) and ensures regular communication and reporting with relevant NP colleagues
• Oversees preparation of quality and timely weekly and monthly reports for submission to NP Programme Support Team
• Supervises the NP field staff and provides oversight on day to day planning, data collection, analysis, documentation/reporting
• Ensures periodic project reviews and lesson learning exercises are conducted and documented

Finance

• Monitors closely project expenditures against the approved budgets
• Ensures effective application of adequate internal control and risk management procedures, including proper authorization of purchases and payments, and ensures satisfactory accountability of all project expenditures in line with NP financial policies
• Ensures timely submission of weekly financial reports, supporting documentation and supports NP colleagues to fulfill their financial management responsibility

Human Resources

• Applies the UCP methodology within NP, building the capacity and agency of team members to act independently, focusing on building relationships among the team (both in the field and with Juba), etc.
• Recruits qualified local staff with the help of Human Resources Officer and Programme Manager; manages the performance of staff under his/her direct supervision
• Maintains team work and an enabling working environment for field teams including ensuring clear reporting and communication channels and regular documented meetings
• Supports the professional development of the team members and conducts accurate, constructive and regular performance appraisal of the team members according to the schedule set by the Human Resources Department
• Consults with NP colleagues to strategize on responses to performance and disciplinary challenges, identifies staff welfare concerns such as burn-out and flags it to Staff Welfare to ensure intervention and mitigation

Administration/Procurement/Logistics

• Coordinates the timely submission of logistics and procurement requests with Juba Programme Support team
• Implements organisational goals, ensuring compliance by way of guiding field staff and inducting them into organizational systems and procedures, including appropriate hand-over notes to staff covering for the Team Leader while away on leave in order to ensure minimum disruption to programming
• Manages field site assets including equipment and materials in close consultation with the Programme Manager and Logistics Manager
• Maintains updated monthly asset register and monitors and reports regularly on the proper usage of assets, supplies and other consumables
• Ensures safety and security of staff and advises and consults with the Programme Manager and Saftey and Security Advisor on security matters, and takes appropriate action in line with the security policy
• Submits and coordinates timely leave schedules of all national and international staff in accordance with NP’s leave policy and with as little disruption to programming as possible

Qualifications:

• Post-secondary education in refugee law, human rights, international human rights law, international humanitarian law, negotiation, mediation, human security or related field
• 3-5 years’ work experience in human security, child protection, refugee, IDP or civilian protection
• Demonstrated experience in conflict sensitivity and social cohesion work
• Demonstrated management experience in working in complex security environment
• Demonstrated experience working with state authorities, negotiation and mediation
• Demonstrated ability to live, work and solve problems independently and effectively in remote, highly challenging locations
• Demonstrated ability to analyse conflict, security and political contexts
• Understands UCP and uses it as the primary strategy for all interventions

Key Challenges:

• This posting is physically demanding. NP teams live in remote rural settings and in either tented camps or simple cement buildings, with no electricity or running water with limited access. Some of the accompaniment work will require walking through rough terrain for 6-8 hours in a day.
• This field site is a complex security environment where conditions change rapidly–experience in insecure environments is essential to success in this position.

Skills and Competencies:

• Ability to set priorities, solve problems and analyze data
• Ability to manage information with discretion
• Demonstrable conflict analysis skills, identify entry points and design prevention and protection strategies.

Interpersonal and representational:

• Ability to communicate effectively with individuals and motivate and provide leadership to team and to work in a multi-cultural environment
• Solutions focused, creative problem solver
• Proven ability to build relationships with the full range of actors including government, chiefs, military, police and non-state actors
• Genuine commitment and interest in living and working at the community level
• Flexibility and adaptability

Preferred Qualifications:

• Post-secondary education in refugee law, human rights, international human rights law, international humanitarian law, negotiation, mediation, human security or related field
• 3-5 years’ work experience in human security, child protection, refugee, IDP or civilian protection

Working Conditions:

• This field position may include challenging living conditions, limited access to amenities, and potentially unstable security situations.
• You must be prepared to live in basic or non-traditional accommodation, which may include shared housing, camps, or field-based settings.
• Demonstrated ability to adhere to strict security protocols and maintain high level of confidentiality.

How to apply

• Candidates meeting the above requirements are requested to submit a CV (max. two pages) and cover letter (max. 1 page) through our websitedetailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• The closing date for applications is 2 January 2024
• Candidates may be selected before the closing date; apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the InterAgency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is postedhereon our website.