Country: South Sudan
Closing date: 17 Jun 2014
Position: Area Coordinator, South Sudan
Place of Assignment: Jonglei State
Starting Date: As soon as possible
Duration of Contract: Initial contract of 1 year
Job Summary:
The Lutheran World Federation, Department for World Service, South Sudan Country Program is looking for a mature, qualified and experienced Area Coordinator to lead, manage and coordinate the various Projects and Programs of LWF/DWS South Sudan. The context is challenging as it involves overcoming mistrust and suspicion between different ethnic and religious groups.
- Qualifications :Master’s degree in Social Sciences, development studies or its equivalent from a recognized institution.
- Experience: A minimum of five years’ international experience managing large development and humanitarian projects with many staff in a reputable international organization. Excellent team work and problem solving skills.
- The Area Coordinator must be confident, eloquent and organized, as the operations in Jonglei State will rely on his/her leadership during times of high pressure and competing priorities.
- Professional skills:Knowledge of church structures and experience with related agencies, ecumenical partners, other NGOs. Demonstrated ability to influence peer agencies, local government and community leaders to work effectively towards a common and agreed upon result. Demonstrated experience and skills in training facilitation, conducting assessments, baselines and evaluations using participatory methodologies, data analysis and interpretation. Sound understanding of project management cycle, humanitarian principles and standards including SPHERE, HAP and the Code of Conduct. Awareness of the general political, economic and development dynamics of the region. Strong organizational and management skills. Excellent verbal and written English skills. Arabic language skills would be an advantage.
- Commitment: to train national staff and communities to increase their capacity for self-help and development.
- Applicants are required to be in sympathy with the core values of our organization.
POSITION DESCRIPTION
for the post of
AREA COODINATOR, JONGLEI
of theLutheran World Federation, Department for World Service (LWF/DWS)
South Sudan Country Program
Main Duties:
Overall planning, implementation, monitoring and administration of the LWF/DWS implemented projects in the field area of operation and support, in accordance with the project descriptions and budget provisions. The Area Coordinator (AC) – Jonglei is responsible for the overall supervision and management of all LWF projects in Jonglei State. This entails overall responsibility for the effective and efficient management of LWF development and emergency operations in Jonglei State. This shall entail human, financial, logistics and procurement, and administrative resources and functions of the project area. The AC is the primary representative of LWF in key coordination meetings with communities, NGO partners and Government authorities and departments in Project areas.
Reporting & Communication lines: The AC shall report to the Program Coordinator or the person designated by him or her under the overall leadership of the Country Representative. The AC shall maintain communication lines with the Emergency Manager, Development Manager,Finance Officer, Logistics and Administration Officer staff in Jonglei and staff in the Country program office in Juba.
Duty station: Panyagor, Jonglei State, South Sudan with 30% time for travelling to other project sites.
Key Functions:
Program management
- · Responsible for the overall planning, implementation, monitoring & reporting and general administration of LWF/DWS projects in Jonglei in accordance with LWF policies and donor agreements and guidelines.
- · To lead, guide and support all Jonglei staff in their activities, both emergency response and development work.
- · The AC shall directly coordinate both development and emergency projects in Jonglei state. 70% of the AC’s time shall be based in Panyagor and 30% in other locations.
- · Facilitate the strategic formulation and planning for future development and emergency projects, including replicating or scaling up best practices and lessons learned.
- · Develops new and innovative concept notes and proposals in line with developments and needs expressed on the ground, and shares them with the Country Management Team for further discussions and agreement;
- · Oversees and manages the LWF/DWS community-based projects in accordance with LWF/DWS policies and donor guidelines, including the use of the Rights-Based Approach (RBA) and other internationally accepted standards adopted by LWF/DWS [e.g. SPHERE, Humanitarian Accountability Partnership (HAP), Community Based Psychosocial Approach (CBPA)];
Coordination and accountability
- · Builds effective networking / collaboration relations, communication and partnerships with implementing partners, communities, NGOs and local and State level Government stakeholders and protects LWF integrity and accountability.
- · Takes prompt and appropriate action to resolve existing and anticipated problems and address the concerns and complaints of stakeholders. The AC shall facilitate formulation of a practical Complaints and Response Mechanism (CRM) suited to the local context.
Monitoring and reporting
- · Carries out regular field supervision and monitoring of activities and processes in which project funds, materials and equipment are utilized and verifies progress and quality of work done.
- · Establishes appropriate procedures for internal monitoring, smooth implementation, and reporting of development and emergency activities in accordance with project objectives and indicators (as contained in Log Frames) and ensures regular communication and reporting.
- · Oversees preparation of quality and timely monthly, quarterly, bi-annual and annual reports for submission to LWF country management and donors.
- · Supervises the Development & Emergency Managers and provides oversight on day to day planning, data collection, analysis, documentation/reporting.
- · Ensures periodic project reviews and lesson learning exercises are conducted and documented.
Finance
- · Monitors closely project expenditures against the approved budgets.
- · Ensures effective application of adequate internal control and risk management procedures, including proper authorization of purchases and payments, and ensures satisfactory accountability of all project expenditures in line with LWF/DWS financial regulations.
- · In liaison with the Finance Officer, prepares and presents timely and accurate monthly financial projections of expenditure for both development and emergency projects. These shall correspond with approved monthly, quarterly and annual work plans for all Jonglei operations.
- · Ensures timely submission of monthly cash projections, financial reports and supports the finance officer to fulfill their functions in liaison with the Finance Manager.
Human Resources
- · Recruit qualified project staff with the help of the HR/Admin Coordinator and Juba management. The AC shall design the Position Descriptions and manage the performance of staff under his/her direct supervision.
- · Maintain team work and an enabling working environment for field teams including ensuring clear reporting and communication channels and regular documented meetings.
- · Support the professional development of the team members and conducts regular performance appraisal of the team members.
- · Support the identification of training needs and plans and their execution.
Administration/Procurement/Logistics
- · Certifies all requests for procurement and contracts in conjunction with the Procurement Committee and ensures that procurement of goods and services for project implementation are done in accordance with established LWF/DWS South Sudan policies and procedures.
- · Implements organizational goals, ensuring compliance by way of guiding field staff and inducting them into organizational systems and procedures.
- · Manages all LWF assets in Jonglei including equipment and materials in close consultation with the HR/Admin, ProLog Coordinators and Finance Manager.
- · Maintains updated asset register and monitors and reports regularly on the proper usage of LWF assets, supplies and other consumables.
- · Ensures safety and security of staff and advises and consults with the LWF/DWS country management on security matters, and takes appropriate action in line with the security policy.
Carries out any other duties as assigned by the supervisor or LWF/DWS Country
How to apply:
Applications (motivation letter and detailed curriculum vitae in English), with the names and e-mail addresses of three persons who know the applicant professionally, should be sent to:
Ms Aline Ritchie
Head of Human Resources
The Lutheran World Federation
P.O. Box 2100, 1211 Geneva 2, Switzerland