South Sudan: Administrator

Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.

In South Sudan, Malteser International is running basic health care programs, a sleeping sickness control programs and supporting people affected by leprosy. In Wau, in addition to the supporting two health training schools, Malteser International is starting a food security project for the strengthening of agricultural and marketing capacities of vulnerable communities.

To support our lately opened Program Office in Wau, South Sudan, Malteser International is looking for an Administrator.

Responsibilities:

Financial Management

• Prepare Wau office cashbooks, cash request and cash count protocols and other financial documentations as per Malteser guidelines
• Maintain the Wau cashbooks, prepare monthly closure
• Do routine cash-count protocols against cashbook balances
• Assist the Project Coordinator
• in the preparation of monthly expenditure forecasts for the Juba Office
• in the preparation of salary payments to local staff and PIT lists
• in optimizing the daily management of finances
• Check and review the invoices to be paid to suppliers
• Perform bank reconciliations
• Cash box management
• Other financial tasks as assigned by the Project Coordinator

Administration

• Organizing Wau location office to achieve a proper filing, updating and retrieval system of all the related information
• Preparation of salary payments to staff members in collaboration with the Program Coordinator
• Proper maintenance of Wau location staff list
• Proper deduction, documentation and transfer of social contributions and other ancillary salary payments

Logistics

• Preparing/Checking PRFs for the relevant approval and cross checking with the available budget and ensuring that all documents are filled according to Malteser guidelines and donor standards
• Review of logistics reports such as motor vehicle reports, inventory lists, stationery, airtime expenditure reports etc.

Other

• Support the Program Coordinator in additional duties assigned

Qualifications and Requirements:

• Certificated / Trained Accountant
• At least 2 years of experience in the finance area of a non-profitable organisation or accounting experience in a commercial organisation dealing with extensive expenditure computerised accounting systems, standard spreadsheet and data base programs
• Ability to compile activity reports
• Willingness to travel in the field if required
• Prepared to work with limited resources, less sophisticated tools and under difficult circumstances
• Strong communication and organisational skills
• Computer literate with experience in Word and Excel is a requisite
• Flexible and active personality
• Ability to work independently with a minimum of supervision
• Adaptability to various situations and priority changes
• Capacity to deal with stress and to respect deadlines
• Driving skills of vehicle or motorbike is an advantage

Conditions:

• Start Date: 17.11.2014
• Duty Station: Wau, South Sudan
• Local employment contract, based in Wau
• Duration of contract: 12 months (extendable)
• Salary according to qualification and experience (plus further staff benefits)

Qualified Candidate are invited to sumbit their applications (CV, motivation letter and other supporting documents) using our online application formuntil 02.11.2014.