South Sudan: Human Resources Associate (2 Positions) South Sudanese Nationals Only

UNDP South Sudan: http://www.ss.undp.org/

Job Code Title: Human Resources Associate

Grade: ICS-6

II. Organizational Context

Under the guidance and supervision of the DCD (O) and direct supervisor, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

III. Functions / Key Results Expected

Summary of Key Functions:

• Administration and implementation of HR strategies and policies
• Provision of HR services
• Staff performance management and career development
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:
• Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff
• Provision of information to the management and staff on strategies, rules and regulations.
  Provides effective HR servicesfocusing on achievement of the following results:
• Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
• Creation/update of positions in UNDP Atlas System, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, TAs, SSAs, SCs) and recurring Pos in Atlas. Timely follow up with Finance staff on Global payroll issues.
• Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Preparation of submissions to the Compliance Review Panel (CRP)
• Provision of information on benefits/entitlements to National and International Staff and Experts.
• Maintenance of the rosters including e-rosters.
• Validation of cost-recovery charges in UNDP Atlas System for HR services provided by UNDP to other Agencies.

Effectively monitor absence and record it correctly in Atlas.3. Ensures proper staff performance management and career developmentfocusing on achievement of the following results:

• Provision of background information and maintenance of the related data acting as Secretary of TMRG.
• Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Specialist and Learning Manager.
  Ensures conduct of UN-related surveys focusing on achievement of the following results:
• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.**VI. Recruitment Qualifications**

Education:

• Secondary Education with specialized certification in Human Resources. University Degree in Human Resources, Business Administration would be desirable, but it is not a requirement.

Experience:

• 6 years of progressively responsible HR and/or administrative experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems and demonstrated leave management experience. Experience working with the UN ERP systems e.g.
• ATLAS is an added advantages but not a requirement.

Language Requirements:

• Fluency in the UN and national language of the duty station.

Interested and qualified South Sudanese national are encouraged to view and apply online at http://jobs.undp.org/cj_view_job.cfm?cur_job_id=59852or submit their applications to UNDP South Sudan Security Reception in a sealed envelope.

Applicants are requested to indicate the title of the position and the Unit on the envelope. Unmarked envelopes will not be considered. Only short listed candidates will be contacted. Please attach photocopies of nationality and academic certificates and NOT originals.

UN Personal History Form (P.11) Form can be downloaded at http://www.sas.undp.org/Documents/P11_Personal_history_form.doc

Interested and qualified FEMALE candidates are encouraged to apply