South Sudan (Republic of): Procurement Manager

Procurement Manager

AECOM was recently awarded a contract to implement the South Sudan Transition and Conflict Mitigation II (SSTCM II) program for the USAID Office of Transition and Conflict Mitigation (OTCM). The SSTCM II program designs and implements activities with local partners through an in-kind grant mechanism to enhance peace and stability in strategically selected areas where localized conflict can quickly escalate into destabilizing violence. Additionally, SSTCM II aims to support South Sudan’s transition to early recovery and establish a strong foundation for sustainable development. In support of these goals, the program will promote the emergence of responsive, effective and inclusive civil authorities; support inter-ethnic engagement in peace processes and dialogue with civil authorities; build the capacity of local government and vulnerable communities to engage in productive socio-economic activities; and support emerging political processes at the national, state, and local level.

Responsibilities and Tasks

1. Management and Implementation

• Prepare strategic procurement plans and support the budgeting process by outlining key procurement activities to be undertaken, the projected cost, and expected outcomes
• Identify requirements and establish and maintain all procurement infrastructures for administration, operations and programming (in-kind grant implementation).
• Identify and analyze procurement requirements, including customs clearance, importation and delivery to South Sudan as well as to final destination.
• Develop and implement flexible and responsive supply chain management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods purchased.

1. Budget development

• Provide reliable pricing information (local, regional and international sources) and establish funding requirements for goods and services to be procured and delivered.

1. Procurement

• Ensure all approved purchase requisitions are processed in timely manner and recommend the most appropriate method of procurement.
• Confer with vendors and suppliers (local, regional and international sources) to obtain product or service information such as price, availability and delivery schedule. Also obtain estimate value of goods and services through multiple quotations from reliable and competitive suppliers.
• Develop detailed tender specifications and performance standards with the Program and the Operations teams to facilitate procurement of equipment, goods and services in strict compliance with the approved policy as well as the relevant donor requirements.
• Organize procurement selection meetings to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations.
• Prepare purchase orders, obtaining authorised signatures and forwarding procurement documents to the Finance Department for payment processing.
• Follow up with suppliers and vendors to track and evaluate the delivery of approved supplies.
• Ensure that the program is requesting and receiving customs exemptions for international procurements in a timely and efficient manner.
• Maintain asset registry for all non-expendable goods procured under in-kind grants.
• Explore and implement innovative ways to respond to grantee procurement needs for in-kind grants (e.g., blanket purchase orders, use of local markets, decentralized procurement staff, and project procurement packages),
• Ensure that procurements include delivery (to the grantee), inspection, sufficient field demonstrations, training on use of the commodity, warrantee/maintenance agreements, titling, and monitoring of its use in coordination with the Program team.
• Ensure all procurement for use under in-kind grants must comply with the requirements of FAR Part 52.244-2.
• Ensure that appropriate measures are in place to prevent and/or detect any incidents of fraud, collusion, or corruption in procurement practices.

1. Coordination

• Ensure coordination with grantees, partners, local authorities, UN/INGOs as relevant.

1. Human Resources and Administration

• Oversee orientation and training of all procurement staff as required.
• Hire and supervise all procurement staff associated with the response.
• Produce performance appraisals for procurement staff as required.

Qualifications

• 5 - 7 years of experience working with an international organization.
• 5 years of previous procurement and management experience in medium to large USAID funded projects.
• Comprehensive knowledge of market and purchasing options and challenges in East Africa, as well as local supply chain management.
• Previous experience in conflict affected areas with limited infrastructure.
• Demonstrated knowledge of US federal agency and/or international donor procurement procedures is highly desired.
• Fluency in English required.
• Minimum of a Bachelor’s degree is required.
• Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/computer skills.

To apply, please go to:

https://sjobs.brassring.com/1033/asp/tg/cim_jobdetail.asp?partnerid=2005...